Replacements Preparation Package

Package Details
Package 1M (quantity 1)	Preparation of search/replace strings for up to 1,000,000 links	$4,000
Package 5M (quantity 2)	Preparation of search/replace strings for up to 5,000,000 links	$8,000
Package 15M (quantity 3)	Preparation of search/replace strings for up to 15,000,000 links	$12,000
Package 25M (quantity 4)	Preparation of search/replace strings for up to 25,000,000 links	$16,000
>25M links	Preparation of search/replace strings for more than 25.000.000 links please give us a call on +1-302-476-2350 or send email to support[@]replacemagic.com	CALL US

Purchase Replacements package Contact ReplaceMagic team

WORK PROCESS:

The preparation of search & replace strings is a key activity that requires careful analysis of existing links, the locations of the files in which they appear, and the applicable migration rules (source and target locations). These elements must be combined to define effective search & replace patterns. The goal is to create few search & replace combinations as possible while still covering all links.
Because links can be absolute, relative, or ID-based, this activity requires a certain amount of time and experience. The ReplaceMagic team can step in here and, based on our extensive experience, prepare the required search & replace combinations. While this also requires effort on our side, we believe it will be significantly more time-efficient than if performed by someone who only does this occasionally.
We can help prepare combinations that address all link types, including absolute links, relative links, and SharePoint ID-based links. The latter are becoming increasingly important due to the growing number of SharePoint tenant-to-tenant migrations, where IDs from the source tenant do not exist in the target tenant. To resolve this, we convert ID-based links into absolute links so they continue to work correctly after migration.
Your tasks would be:
- Prepare a document listing all source locations and their corresponding target locations
- Scan all documents using ReplaceMagic and share the scan exports with us
Based on the provided data (and, if needed, a few coordination calls), we will prepare the search & replace combinations and share them with you. These combinations can be imported directly into ReplaceMagic. After that, you can start the replacement process and wait for completion. During this phase, our involvement is not required, which avoids unnecessary costs—there is nothing to do during the replacement run except wait for it to finish.
It is important that all migration rules and complete scan results are shared upfront, as we allocate capacity on our side based on this information. If additional information is provided later, we may not have immediate availability, which could lead to extra costs and delays on your project side.

PREREQUISITES:

Purchase of ReplaceMagic license(s) is required for this service. Based on the number of links and the available timeframe, we can advise on the required number of licenses.
You have completed the scanning of all locations included in your migration and shared the scan results with us. Any additional scans will need to be provided as a separate package which will cause additional costs.
You have prepared and shared the migration rules, including all source and corresponding target locations.

WHAT IS NOT INCLUDED:

The ReplaceMagic team will not execute the scanning or replacement processes, as these are initiated by you and simply run until completion. Of course, we will provide clear, step-by-step instructions on how to perform these actions.

IN CASE OF QUESTIONS:

Give us a call on +1-302-476-2350 or send email to support[@]replacemagic.com

HOW TO PURCHASE:

On our Shop page, click Buy next to the Replacement Preparation option.
The default quantity is 1 (Package 1M). If you require a larger package, simply enter the corresponding quantity.

Example: If you have 4,000,000 links, a 5M package is required—>enter 2 in the quantity field.
Depending on your location, applicable taxes may be added at checkout.

IMPORTANT: Before ordering Replacement Preparation, please contact us in advance to align on timelines and confirm our availability.

Purchase Replacements package Contact ReplaceMagic team

What the Preparation Package Delivers

The Replacements Preparation Package produces a complete, ready-to-use set of search-and-replace string pairs covering every link mapping in your migration. The ReplaceMagic team handles all three link type categories:

Absolute links: direct URL or UNC path replacements — the most common link type in file-server and SharePoint migrations.
Relative links: path-relative references adjusted for the new folder depth in the target location.
ID-based links: SharePoint item ID links converted to absolute URLs — critical for tenant-to-tenant migrations where IDs from the source tenant do not exist in the target tenant.

The output is delivered as an import-ready file. Load it directly into ReplaceMagic and start the replacement run immediately.

The Process Step by Step

Purchase the appropriate package tier based on your total link volume.
Contact support@replacemagic.com with your migration rules document (source paths → target paths).
Share your ReplaceMagic scan export files (CSV/Excel) covering all locations in scope.
The ReplaceMagic team analyses the data and prepares all replacement combinations.
We deliver the import file — you load it into ReplaceMagic and start the replacement run.
We remain available for questions during your replacement execution.

What You Need to Provide

A ReplaceMagic license — we can advise on the right edition and number of licenses based on your scope.
Completed scan results covering ALL locations included in your migration. Additional scans provided after delivery incur extra cost.
A migration rules document listing all source locations and their corresponding target locations.
Availability for coordination calls during the preparation phase if clarification is needed.

Why Use This Service?

Preparing replacement strings for a complex migration — especially one involving SharePoint ID-based links or hundreds of path variations — requires experience. Errors in replacement strings can cause systematic incorrect link updates that are harder to fix than the original broken links. The ReplaceMagic team has prepared replacement sets for migrations involving millions of links and knows every edge case.

Choosing the Right Package

Count your total links by running a full ReplaceMagic scan and checking the total link count in the results summary.
For tenant-to-tenant migrations, the count includes ID-based links, which are often numerous.
If your link count falls between tiers, choose the higher tier to avoid a mid-project scope increase.

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