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New in version 2026.3.0.2 (6th of November, 2026)

Upgrade from 2026.3.0.0->2026.3.0.0.2

When SharePoint stops accepting the sign-in during a run and the automatic re-login does not succeed, ReplaceMagic pauses the run and asks you to sign in again. This question could stay hidden behind other windows. It now opens in its own window with a button in the taskbar, which flashes until you open it and shows how long the run has been waiting.

SmartMapper

Clearer last page of the SmartMapper wizard. The page Search & replace keys created now starts with a summary of the result: the number of Search & Replace keys and of documents with keys of the run (and the coverage, if the keys were created in this session). The choice of the documents to process is listed one option under the other, each with a short description, and Only documents with SmartMapper keys is marked as the fastest choice. It works on a scan of the source as well as on a scan of the target location.
Additional runs for ID-based links. SmartMapper can now resolve ID-based links whose target document was scanned in a different run. This covers sharing links, Document ID links (DocIdRedir.aspx?ID=) and sourcedoc links. Previously these links were resolved only if the target was scanned in the same run; otherwise they were reported as unresolved (e.g. SharingTokenUnresolved or IDMatchNotFound). This mainly helps migrations where each site is scanned as its own run.

New wizard step "Additional runs for ID-based links resolution". It appears after the source run selection when the selected run was scanned on SharePoint. Select the other SharePoint scanning runs that SmartMapper should also search when resolving ID-based links. The keys, mapping rules and results still belong to the selected run.
Multi-select and Select all. Select several runs with Ctrl/Shift+click, or use Select all / Clear selection.
Optional. If no additional runs are selected, SmartMapper works exactly as before.
Remembered selection. Your selection is kept when you move back and forth in the wizard. If you choose a different source run, the selection is cleared.
Command-line / silent runs. The Command Line Parameters form now has an Additional runs list with a Check All option, instead of a free-text field. The selected runs are saved to the XML configuration, e.g. <SMARTMAPPERADDITIONALRUNS>6,7,8</SMARTMAPPERADDITIONALRUNS>.
Traceability. For each resolved ID-based link, the Resolved Links view and export show which run the target document was found in (column IdSourceRunID).
Processing order: additional runs are processed from the latest to the oldest.

Sharing links are decoded. Current SharePoint sharing links (e.g. https://tenant.sharepoint.com/:w:/s/site/IQ...) contain the ID of the target document. SmartMapper now reads that ID, so these links can be resolved even when the scan did not capture the sharing link itself. Such links are shown with the resolution method ShareTokenDecode. Sharing links in the older format (the token after the site name starts with "E") are still resolved only when the scan captured that sharing link.
Extended support for UniqueID and GUID based links.
Links shared with "Can review" and "Can't download" are converted; Unresolved Links show the file name of the document containing the link.
Links relative to the root of a drive or share are converted. Excel and Word store a link to a file on the same drive as, for example, \Finance\Reports\Budget.xlsx, without the drive letter. SmartMapper now resolves such links against the drive or network share of the document that contains them and converts them with your migration rules. Previously they were reported as RootRelativeUnresolved and left unchanged. This is done only when the target was part of the scan, so links that really point to the root of a web site are still left alone. On a customer scan of 1.1 million documents this converted 44,491 additional links.
Links that start with the scanned folder are changed even if their target no longer exists. A link to a file on the same drive is often saved without the drive letter (for example \Finance\Reports\Old folder\Book.xlsx). SmartMapper changed such a link only when its folder was found in the scan. Now it is also changed when the link starts with the folder you scanned (for example \Finance when you scanned Z:\Finance), exactly like the same link written with the drive letter (Z:\Finance\...). The file it points to was usually already missing before the migration, so the new link points to the place where it would be after the migration. Links that do not start with the scanned folder (web pages, other folders of the drive) are not changed, as before.
SmartMapper keys of type Relative no longer change part of another link. A Relative key (for example Picard/Book.xlsx) was also applied inside a longer link of the same document that ends with the same text (for example /Finance/March/Picard/Book.xlsx), which produced a link with two paths glued together. Relative keys are now applied only to a link that starts with them, in the same way as same-folder links. Both kinds of keys are also no longer applied after "@" or ":" (for example inside mailto: addresses or C:\... paths) or to a file name that follows a folder path in the same link (for example a pivot table source read from SharePoint). Absolute keys are not affected.
"Formulas (Excel)" is no longer used for a SmartMapper replacement. With Formulas (Excel) selected in the Search & Replace options, the SmartMapper keys were also applied to cell formulas. A formula that uses another workbook already shows the changed link source, so the same key could be applied to it a second time and Excel got an additional link with the path twice (for example https://.../Folder/https://.../Folder/Book.xls). While SmartMapper keys are used, Formulas (Excel) can no longer be selected; if it was already selected, ReplaceMagic de-selects it after the SmartMapper wizard and shows a message - all before the replacement starts. In a command-line (silent) run the option is switched off right after the XML file is read and this is written to the log (the XML file is not changed). Links to other workbooks are changed by Link Sources and the formulas follow them. Search & Replace without SmartMapper keys is not affected.
SmartMapper checks your migration rules before it creates the keys. The log now contains a "Mapping rules check" section. It shows where each scanned folder ends up in the target, and warns about rules that are not used, rules that send links outside the scanned folders or local paths such as C:\Users to SharePoint, and other drives or shares that point to the same folders as the scanned one. If the database also contains a scan of the migrated location (an Ultra fast scan is enough), SmartMapper checks every rule against it, proposes the right rule when the files are not where a rule sends them (for example when only the contents of a folder were migrated), and finds folders the migration tool renamed (for example ~Rec Logs to _Rec Logs). Rules backed by such evidence are added automatically; your existing rules are never changed, and the previous rules are listed in the log.
New wizard step "Suggested mapping rules". After the keys are created, the SmartMapper wizard lists the rules it added, with the reason for each. Accept them, or delete the ones you do not want and recreate the keys with one click. The step is skipped when no rule was suggested. The migration rules list shows the origin of every rule: User, Suggested or Accepted.
Rules to check. After the keys are created, the page Suggested mapping rules also lists your existing mapping rules that map no scanned document and are probably wrong or not needed - rules for local paths (C:\Users, C:\Program Files ...), rules whose links all point outside the scanned folders, rules superseded by more specific ones, and unused rules - with the number of links and of files that change only because of each rule. Delete the wrong ones and recreate the keys with one click; nothing is deleted automatically.
A rule is no longer listed under "Rules to check" when the scan is of the migrated location. If you scanned the documents where they are now (for example on SharePoint after the migration) and their links still point to the old location (for example C:\Work\Migration\...), every link of the mapping rule pointed outside the scanned folders. The rule was therefore listed as outside scan (probably wrong) and the log showed a warning - even though it was the rule that all the keys were made with. Now a link counts as verified when the rule maps it to a document of the same scan, so such a rule is no longer listed and the log shows how many of its links were verified this way.
SmartMapper warns about special characters in folder names. When keys point to folders whose names contain characters that migrations usually replace (for example ~Rec Logs → _Rec Logs) and the scan of the migrated location does not contain those folders, SmartMapper shows a warning with the number of keys and files and recommends an Ultra fast scan of the migrated location. On the Create keys page you can say whether the migration replaced such characters (I don't know / Yes / No).
The Resolved Links export shows whether the new link's file exists on SharePoint. If the database holds a ReplaceMagic scan (Scan Documents) of the SharePoint site, the export has a new column TargetInScan: Yes, No, Not checked (a file type or folder that the scan does not contain) or No scan of this site. The message at the end of the export shows how many new links were found and not found. A link whose file is not on SharePoint usually was already broken before the migration. Tip: scan the SharePoint site with all the file types your links point to (for example also PDF and Word), otherwise these links are only "Not checked".
Warning before SmartMapper changes documents at their source location. When a SmartMapper replacement is started on documents that are still at their old (source) location - for example after importing a saved run of a file share scan - ReplaceMagic now asks first. The message Documents at the SOURCE location shows how many of the documents to process have SmartMapper keys and are at the source (for example 8 of the 17 documents to process have SmartMapper keys and are at their SOURCE location), an example with its new location, and whether the Backup option is on. No (the default) cancels the replacement, Yes changes the documents in place. This is correct only when you repair the links before the migration; after the migration, scan the target location and run the replacement there. Command-line (silent) runs do not ask: they write a warning to the log and continue.
Automatic database check in SmartMapper. When you start the SmartMapper wizard, and again before keys are created, SmartMapper checks the database structure and updates it if needed. This also covers databases that are marked as up to date but are missing required columns, for example a database connected through the DB Wizard. If the update is not possible, for example because of missing permissions or a read-only database file, SmartMapper shows a clear message and does not start key creation.

Process only the documents that can change

Import only the documents that can change. When you import a saved run (Saved RUN(s) → Import), a new row above the runs lets you choose: All documents (default), Only documents with links (documents in which the scan found hyperlinks, OLE links, link sources, pivot tables or Power Queries) or Only documents with SmartMapper keys (exactly the documents the replacement will change). You can scan everything, create the keys for everything, and still open only the documents that will change - for example 27,067 of 1.1 million scanned documents. The documents grid shows only the imported documents and a message tells you how many were imported. If the run has no link counts (Ultra fast scan) or no SmartMapper keys yet, all documents are imported. In command-line (silent) runs the same choice is in Silent run params → SmartMapper options → Documents, saved as <SMARTMAPPERDOCUMENTS>All|WithLinks|WithKeys</SMARTMAPPERDOCUMENTS>.
Process only the documents that can change - also at the target. The last page of the SmartMapper wizard now has the choice Documents to process: All documents, Only documents with links or Only documents with SmartMapper keys. It applies to the replacement you start from the wizard, also to a scan of the target location after the migration: with the keys of the source run, only the migrated documents that will change are opened - the target does not have to be saved in the database. Before the replacement starts, ReplaceMagic shows how many documents will be processed and lets you choose between only those and all documents. Only documents with links now uses the link counts of the documents being processed (a full scan of the target works too), also in command-line (silent) runs.

Several SharePoint sites in one run (Multi Site extension)

Several SharePoint sites in one run. In the SharePoint Selection form you can now add more than one SharePoint site (site collection) - a new site is added to the sites already in the list instead of replacing them. Each site keeps its own connection: its own user, authentication mode, Microsoft Information Protection settings and, if used, its own additional SharePoint users. Sites can be in different tenants. Select locations from all sites and scan and replace them in one run; every document is opened and saved through the connection of the site it belongs to.
Remove a single site. Right-click a site in the SharePoint Selection form and choose Delete to remove only that site, together with its selected locations. The other sites stay as they are, and the sites that were already in the list keep their expanded or collapsed structure when you add a new site.
Time zone per site. The SharePoint time zone is read for every site, so the original Modified date is restored correctly for documents of each site, also in command-line (silent) runs.
Command-line (silent) runs with several sites. The XML configuration contains the main site as before and one <SHAREPOINTCONNECTION> block for every additional site. If a site cannot be connected, only its locations are skipped (written to the log). Existing configuration files work without changes.
Link check across sites. Links that point to another site in the list are checked through the connection of that site.
Import of saved runs with several sites. When documents of a saved run are imported and the original Modified By is kept, the user is now looked up on the document's own site. Before, documents of an additional site could get the wrong user.

SharePoint Link items (.url)

SharePoint "Link" items and Internet Shortcuts (.url) are supported. A Link item in a SharePoint library (Create or upload > Link) is a small .url file that points to another document or page. Until now ReplaceMagic did not process these files, so after a migration the Link items still pointed to the old location.

Scan: the target of every .url file is shown in the Hyperlinks tab. LinkTitle is the name of the item exactly as in the Name column of the library (for example Document Control.url). The link is checked and used by SmartMapper like every other link.
Replace: switch on Target Path and/or SharePoint .url files on the LNK/URL page. Only the target of the link is changed - the rest of the file (icon and other settings) stays as it is. The option Update text does not change .url files. If a replacement would leave a target that is not a complete link (for example an empty text or a path without a server or drive), the file is not changed and the reason is written to the log.
SharePoint: when you click a Link item, SharePoint does not read the file - it uses an address it keeps for the item. ReplaceMagic now updates this address together with the file, so the Link opens the new location. The log shows .url: Link target in SharePoint updated for every changed item. In a library where ReplaceMagic does not check documents out, this second write makes one extra version of the item.
File server: .url files in folders are changed in the same way.
Windows Shortcuts (.lnk) on SharePoint are now skipped (listed among the skipped documents): they can be changed only in folders. Before, they were read as text and a key could change the binary file.
.url files are counted as Shortcuts in the scan and replacement dashboards, and are available in all ReplaceMagic editions that support Windows Shortcuts (.lnk).

SharePoint processing, sign-in and throttling

Improved processing of documents on SharePoint (metadata, try...catch messages with better description...).
New parameter Save without extra version under Configuration → SharePoint 1 - save documents with one new version instead of two. Without this option, restoring the original metadata (modified date, editor, approval status) creates an additional version after each save. If a server does not support it (for example SharePoint 2013), only that server falls back to two versions; other sites in the same run, and later runs, are not affected.
Automatic re-login and clearer error reporting.

Automatic re-login: if SharePoint stops accepting the sign-in during a run (HTTP 401/403), ReplaceMagic now pauses processing, signs in again and continues where it stopped. With Web Logon the sign-in window opens again and usually closes by itself; if SharePoint asks for a password or MFA, the user signs in. With user name/password and with app-only certificate authentication this happens without any user action.
No more wasted retries: a document that SharePoint refuses is skipped immediately, instead of being retried five times with a sign-in that no longer works.
Faster finish when sign-in cannot be restored: the remaining documents are skipped at once with a clear reason, so the run ends quickly and the documents can be processed again later.
Fixed: with app-only certificate authentication every request failed after about one hour, because the access token was never renewed. It is now renewed automatically.
Clearer log and skipped-documents list: they now state the real reason when a document is skipped because of sign-in problems, and what to check (for example, whether a document may still be checked out). The log also records why SharePoint refused the sign-in, which helps support find the cause.
New settings on the SharePoint tab of the configuration: how long the Web Logon window waits for the user, the pause between attempts, and the maximum number of attempts (defaults: 5 minutes, 5 minutes, 6 attempts).

Throttled documents are no longer skipped at once. When SharePoint throttles a request (HTTP 429 or 503), ReplaceMagic now waits as long as SharePoint asks (the Retry-After value) and then repeats the same step for the same document, up to 3 times. Only if SharePoint still throttles is the document skipped, as before. Before, the throttled document was skipped immediately and only the following documents waited. The wait time is now also taken from SharePoint when a document is downloaded or a link is checked (before: always 120 seconds for HTTP 503), and the countdown in the status bar now starts at the full wait time.
A document could be skipped after throttling while its sharing links were read. If SharePoint throttled the request that reads the sharing links of a document, the following download of the same document failed five times with Cannot invoke HTTP DAV request. There is a pending query. and the document was skipped. Now the sharing links are read again after the wait requested by SharePoint (up to 3 times), and the download is no longer blocked.
Decrease workload during SharePoint throttling: one step per throttling wave. When SharePoint throttled several documents at the same moment (HTTP 429 or 503), every one of them halved the number of documents processed in parallel - for example from 16 straight down to 1, so the rest of the run was much slower than needed. Now the parallel processing is halved once per throttling wave: within the wait time that SharePoint requested when it was halved (Retry-After, at least 5 seconds) it is not reduced again. If SharePoint is still throttling after that time, it is halved again. The log shows WORKLOAD REDUCED (from N threads to M threads) once per wave. This applies when Decrease workload during SharePoint throttling? is selected in the configuration - now also during a replacement: before, only a scan reduced the parallel processing, and a replacement kept running with the full number of documents while SharePoint throttled.
Waiting for SharePoint no longer counts as processing time. When SharePoint throttles a document, ReplaceMagic waits as long as SharePoint asks (Retry-After, up to 3 times) and then continues with the same document. This waiting time was counted in the document processing timeout, so a document that had to wait twice (for example 95 + 177 seconds) was stopped and listed among the skipped documents, although it had not been changed yet. Now the waiting time is not counted. If a document is still stopped, the log shows how long it waited (throttling wait not counted: N s).
Default wait for SharePoint HTTP 503 is 99 seconds, and the log shows where the wait time comes from. When SharePoint answers HTTP 503 without a Retry-After value, ReplaceMagic now waits 99 seconds (before: 120 seconds). The log line Retry-After now says whether the time came from SharePoint (Retry-After: 120 (from SharePoint)) or is the ReplaceMagic default (Retry-After: 99 (SharePoint sent no Retry-After - ReplaceMagic default)). Before, both looked the same. The default of Throttling retry-after period in the configuration is now also 99 seconds; a value you have already saved stays as it is.
"Keep last modified date" moved some dates by one hour. On sites in a time zone with daylight saving time, a document whose Modified date was in the other half of the year (for example a February date while the site was converted with summer time) got a Modified date one hour later after the replacement. ReplaceMagic now converts every date with the daylight saving rule of the site's time zone for that date. Dates that were already moved are not corrected automatically.
App-Only authentication cannot be combined with Microsoft Information Protection. In the SharePoint Selection form, Use MIP is now switched off and locked when App-Only client secret or App-Only certificate is selected (also for saved connections). SharePoint does not accept saving documents with an encrypting sensitivity label from an App-Only connection, so such documents could be read but never saved. A command-line (silent) run with App-Only and MIP in the XML file writes a note to the log and runs without MIP (no sign-in window). To process protected documents, use Web Logon (modern authentication) with MIP.
Extended MIP logging.
Search & Replace in SharePoint menus fixed. Replacements in the SharePoint Quick Launch and Top Navigation Bar are now saved. Before, ReplaceMagic found the menu links during the scan, but the changes to the menu entries could not be saved in SharePoint. Sub-menu entries are now processed with the search options you selected (Whole word only, Match case, Wildcards, Regular expression) - before, these options were passed on wrongly for sub-menus. With several Search & Replace keys, menus and list items now use the right search and replace pairs (before, from the second key on, wrong pairs were used).
SharePoint lists. Update SharePoint List Items hyperlinks works again: the replacement in list items stopped with an error ("Conversion from string ... to type 'Integer'"), and after a timeout the list was reported as skipped - no list item was changed. If list processing fails, the reason is now written to the log and to the skipped documents at once. Several keys that change the description of a hyperlink column are now all applied (before only the last one); if SharePoint refuses to save a page of list items, the log and the problems list say so and these changes are no longer reported as done; the Document ID link of a list item (_dlc_DocIdUrl) is never changed; the scan export shows the correct address of a list or library, also when the whole list is selected (for example https://tenant.sharepoint.com/Lists/Links; before https://Lists/tenant.sharepoint.com or only the site address); for attachments of list items the log no longer shows "Problem to read SharePoint Shared Settings" (attachments have no sharing links). At the end of a replacement the log now shows how many list hyperlinks were changed (SharePoint list hyperlinks changed: N).
Correct addresses for list item attachments on sites and subsites that are not the root site of the tenant (the site path was repeated in the address).
Sharing links created with "Can review" and "Can't download" are read (new columns ReviewLink and BlockDownloadLink in scan results, exports, CSV import, database and saved runs). Links for "Anyone" and "People in your organization" created in the new SharePoint Share dialog are now shown as well.
Reading of SharePoint sharing links is faster: documents that inherit permissions need one request instead of two.
Selecting several locations at once fixed. In the SharePoint Selection form, when you selected several nodes (Ctrl+click) and one of them was already in the list of selected locations, the following nodes were silently skipped. Now every selected node is added.
SharePoint pages: the page structure is protected. When changing Wiki pages, modern (Canvas) pages and Summary Links, a short search&replace key could also change the hidden structure of the page - for example the key Old changed the internal attribute data-sp-controldata, and the modern page was shown empty and could not be edited. Now the keys change only the visible text and the links - also the links in web part settings (for example the links of a Quick Links web part). Names of tags, attributes and settings, internal values of web parts (for example the layout of a News web part), layout data and IDs are never changed. Texts stored only in web part settings, such as the title of a News web part, are not changed either. If a key with wildcards or a regular expression would still damage the structure, the page is not saved and the problem is listed in the Search & Replace results.
SharePoint pages: \ to / and / to \ change only links. On Wiki pages, modern pages and Summary Links the Convert options now change only link addresses (for example href and src of links and pictures, and links in web part settings). Normal text on the page, for example a path like C:\Temp\Data written as text, keeps its backslashes. Before, the conversion was applied to the whole text of the page when another selected area (for example Summary Links) allowed the Convert options.
Quick Launch and Top Navigation Bar: link check. With Check if hyperlink exists (or broken link check) the column HyperlinkExists of menu items showed a wrong result. Menu links are now checked with their full address; a menu item without a link shows Link is without address.
Quick Launch and Top Navigation Bar: every site is processed once. When several scans were made in the same ReplaceMagic session, the menus of a site were processed once for every scan - the log showed the same site several times, and a key that is part of its own replacement (for example A > AB) could be applied more than once. Now the menus of each site are processed exactly once per replacement, also when a parent site with subsites and one of its subsites are both selected.
SharePoint sign-in lost during a long run: the run waits for you instead of skipping documents.

If SharePoint stops accepting the sign-in and the automatic re-login does not succeed (for example, nobody answered the Web Logon window), ReplaceMagic now pauses the run and asks: Yes = sign in again, No = stop the run:

While the question is open no document is skipped. Before, all remaining documents of the run were skipped, which on a large run could take hours and produce a very long list of skipped documents.
If the sign-in cannot be restored (you choose to stop, or in a command-line/silent run), the run is stopped. Documents that were already open are listed as skipped; run it again after signing in - documents that were already changed no longer contain the old links.
While ReplaceMagic signs in again, no new documents are started, and the waiting time no longer counts towards the document processing timeout (before, documents waiting for the sign-in were stopped as "long running").
Long runs (several days) with Web Logon can now sign in again as often as needed: the limit of three automatic re-logins applies only within one hour.
Recommendation: never run silent run if there is a risk that user credentials expire and re-logon is required.

Shorter wait for a short SharePoint outage (HTTP 503). When SharePoint answers "503 Service Unavailable" without saying how long to wait (no Retry-After), ReplaceMagic now waits 10 seconds and tries the same document again; if such answers come again, it waits 20, 40 and 80 seconds. Only from the second such answer is the number of parallel documents reduced and processing paused. Before, every such answer meant 99 seconds of waiting and half of the parallel documents. When SharePoint does say how long to wait, ReplaceMagic waits exactly that long, also when SharePoint gives a date and time instead of seconds. The log shows the value SharePoint sent ("Retry-After (as sent by SharePoint)") and the request id.
Documents with an encoded character in the file name are processed correctly. A SharePoint document whose name contains a percent sign followed by two characters, for example "Report%20Final.docx" or "Link%25Sources.xlsx", was skipped with "(404) Not Found" in every scan when you sign in with a method other than App-Only. SharePoint read "%20" as a space and looked for a different document ("Report Final.docx"). If such a document existed in the same folder, ReplaceMagic read that other document instead, and a replacement could have saved the changed content into it. ReplaceMagic now sends the exact document name, so these documents are scanned and changed like any other document, and the other document is not touched. App-Only sign-in was not affected.
A document that no longer exists on SharePoint is skipped at once. When SharePoint answers "(404) Not Found" for a document, for example because it was deleted or renamed after the scan, ReplaceMagic now skips it right away instead of trying 5 times with growing pauses. The log says "document not found on SharePoint (HTTP 404) - not retried" instead of "5th retry, download document failed".
The log shows who decided how long to wait during SharePoint throttling. The line "Wait:" in the block IMPORTANT SHAREPOINT HEADERS and the line "SharePoint throttling (503): waiting ..." now name the source of the wait: "Retry-After from SharePoint" when SharePoint sent the time, "ReplaceMagic wait 1 of 4" when SharePoint sent no time (10, 20, 40, 80 seconds), or "configured Throttling retry-after period" when "Use SharePoint retry-after recommendation" is switched off. Before, the log always said "Retry-After", also when ReplaceMagic chose the time. How long ReplaceMagic waits did not change.

Link check

Links to SharePoint sites you cannot access are no longer reported as broken. When a link points to a SharePoint site that the signed-in user cannot open (HTTP 401 or 403) - for example a site that is not in the SharePoint Selection form or a site in another tenant - the result is now Link not verified (code: 401, access denied) (or code 403) instead of Broken link, and the link is not counted as broken. Links to other web sites are checked as before. To check such links, add their site in the SharePoint Selection form.
No more links without a result. If the SharePoint link check cannot be finished (for example when SharePoint throttles the requests), the result is now Link not verified (SharePoint check failed: ...) with the reason. Before, such links were shown without any result.
Correct number of broken links per document. The number of broken links per document now matches the total in the result summary. Before, links checked over HTTP with the result Link OK (code: 200, OK) were counted as broken in the per-document number, and some failed checks were counted only per document and not in the total.
More reliable link check on SharePoint. When documents are processed in parallel, every thread now checks SharePoint links through its own connection. Before, existing links could occasionally be reported as broken.

SharePoint illegal characters

New option "Use optional illegal characters?" (Configuration → SharePoint 2): the characters # % & { } ~ are replaced only when this option is selected, while " * < > | ? are always replaced (when Replace SharePoint illegal characters? is on).
Illegal characters are replaced only in the path of a link. Like the migration tools, ReplaceMagic now changes only the folder and file names of a link. The server address and everything after the file name stay as they are: the sheet name, cell range or table reference ('...\Stock.xlsx'!Data[#Data], [Plan.xlsx]Sheet #2), a bookmark or anchor (Report.xlsx#Sheet1!A1, Home.aspx#section2) and the query after "?". Encoded characters such as %20 stay as they are, in full links (https://company.sharepoint.com/Shared%20Documents/...) as well as in links without https:// (/Shared%20Documents/..., relative links). An encoded illegal character is replaced like the character itself (%23 = "#"), because it is part of the real file or folder name. In formulas and field codes only the quoted paths are converted. E-mail addresses (mailto:) are not changed. Tip: if your migration tool replaced only "#" and "%" (for example ShareGate), keep only these two in the optional list.
Power Queries keep their formula when SharePoint illegal characters are replaced. With Replace SharePoint illegal characters and Power Queries selected (Configuration > SharePoint 2), the whole Power Query formula was converted, so its quotation marks became "_" and the query no longer worked. Now only the folder and file names in the paths of the formula are converted; the rest of the formula (quotation marks, https://, %20, delimiters) stays as it is.

Search & Replace options

New option "Keys: Space<->%20" (first named "Keys: space = %20"). A link can be written with a space (Shared Documents) or with %20 (Shared%20Documents), and a search&replace key only finds the form it is written in. With the new option on the Search & Replace form, every key that contains a space is also used in its %20 form, and every key with %20 also in its form with a space - the replacement text is converted the same way. All spaces of a key are converted at once; text without %20 is never changed by the extra key. Keys you entered yourself in both forms are not doubled. The option is off by default; in a command-line run use <KEYSPACEVARIANTS>True</KEYSPACEVARIANTS>.
Shorter option names on the Search & Replace form. Backslash to slash is now \ to /, Slash to backslash is now / to \ and Keys: space = %20 is now Keys: Space<->%20. The options work as before.
Convert "\ to /" and "/ to \" only with links. The options are available only when an area with links is selected (now also Target Path on the LNK/URL page and SharePoint Summary Links). Before, an option that was switched on stayed active even after it was greyed out - for example with only Update text selected it converted backslashes in the whole text of the document. Now it is switched off when no area with links is selected.
Replace Preview on local and network locations now opens documents only for reading (previously they were opened for writing). This helps a replacement preview when there are read-only files.
The search&replace log no longer shows additional keys that came from the search string length and were not used for replacements but were misleading.
Search & Replace without documents to process starts an Ultra fast scan. When you start Search & Replace without scanning first, ReplaceMagic runs an Ultra fast scan of the selected location and then the replacement. If ReplaceMagic had already marked the session as scanned (for example after the Search & Replace window was closed without a scan) the replacement started with an empty list and processed 0 documents. Now an empty list (no documents, lists or menus to process) always starts the Ultra fast scan first; the log says so.
Much faster replacement with long lists of search/replace keys. ReplaceMagic now keeps the keys as a list in memory and first checks whether a key occurs in a link at all, before it prepares the replacement. With thousands of keys, a workbook with many links is processed in seconds instead of minutes, so far fewer documents reach the "Maximum time to process document" limit. The result of the replacement is exactly the same as before. Tip: an Excel workbook stores the address of a hyperlink encoded (a space as %20). If your keys contain spaces and should also change hyperlink addresses in Excel, switch on "Keys: space = %20".

Document types

Documents are now saved to memory first. If saving fails, the original file stays unchanged, so files can no longer end up with 0 bytes. This applies to all supported document types.
Improved processing of FieldCodes in Word documents.
PDF Actions of type GoToRemoteAction are now processed (requirement: the linked file needs to exist on the new target location).
Pivot table sources keep a "%" in the file or folder name. When the source of a pivot table was replaced and its path contained a "%" (for example Mob Data ex60% V2.xlsx), the new source was saved with a wrong character instead of "% V" and the pivot table could no longer find its data. The name is now saved exactly as it is - for links to SharePoint and for paths on a file server.
Linked Excel charts in PowerPoint are now written with their real path (previously URL-encoded with %20), which was the cause of the "path too long" error on save.
Improved processing of .htm and .html pages.
Encoding improved for text-like files.

Command-line (silent) runs and encryption

Command-line (silent) runs with several Search & Replace keys. Since version 2026.1.0.9 a silent run without SmartMapper read the search and replace texts from the XML file in the wrong order when there was more than one key: with two keys the second key was not applied, with three or more keys wrong pairs were applied (the replace text of one key with the search text of the next) and some documents failed with Collection index must be in the range 1 to the size of the collection. Runs with one key, SmartMapper runs and runs started from the ReplaceMagic window were not affected. If you use silent runs with several keys, check the documents processed with versions 2026.2.0.0 to 2026.2.4.4.
Command-line (silent) runs use the search strings from the longest to the shortest. The key pairs from the XML file were used in the order of the file, so a short search string at the top of the list could change the beginning of a value that a longer search string was meant to replace as a whole. They are now sorted by the length of the search string, longest first, as in an interactive run; search strings of the same length keep the order of the XML file.
Several XML files in one start. When ReplaceMagic was started with several XML files (ReplaceMagic.exe a.xml b.xml), the second file inherited every setting of the first one that it did not set itself - for example the SmartMapper run and its keys, the selected areas (Formulas ...), Backup, Match case, Results in database or the SharePoint data - and every file after the first one ran an Ultra fast scan. Now every XML file starts from the same initial settings. Runs with one XML file (for example from the Task Scheduler) were not affected.
Command Line Parameters: easier run selection. The run list now shows the run ID first (e.g. 16 - SmartMapper - Scanning ...), so it stays visible for long run names. The list shows only runs that already have Search & Replace keys; a tooltip and the message shown when no such runs exist explain that keys are created in the SmartMapper wizard.
Export to XML config file for App-Only with certificate authentication.
"Encrypt connect data" now really encrypts the user name and password. When the XML file for command-line (silent) runs was created with Encrypt connect data, the user name and password could still be written as plain text (with Copy to clipboard, and with Save without copying first), although the file said they were encrypted. Now they are always encrypted, also for additional SharePoint sites. An empty password (for example with App-Only authentication) no longer causes an error. Please create again the XML files that were made with Encrypt connect data in earlier versions - they may contain the password as plain text. Old files still work.
"Encrypt connect data" now also encrypts the App-Only certificate password. In the XML file for command-line (silent) runs the password of the App-Only certificate (main site and additional sites) was written as plain text, even with Encrypt connect data. It is now encrypted like the user name and password. XML files created with earlier versions still work; create them again so that the certificate password is no longer readable in the file.
User names and passwords with special characters. Encrypt connect data (command-line XML) and the encrypted mail settings now encrypt user names and passwords with non-English characters (for example č, ž, ä, é, €) completely. Before, such values were cut off. Values with English letters, digits and the usual symbols are encrypted exactly as before, so existing configuration files keep working; if a saved user name or password contains such characters, save the settings or generate the XML file again.

Database

Database version 2026.3.0.0. The new IdSourceRunID column (Resolved Links) is added automatically on SQL Server, MySQL and SQLite, and is included in new databases. The same applies to the new columns ReviewLink and BlockDownloadLink (scanned documents) and, on SQL Server, Filename (Unresolved Links; MySQL and SQLite databases already have it).
Database version 2026.4.0.0. New column RuleOrigin (mapping rules) and the columns SmartMapperVersion and KeysCreated (runs - which SmartMapper version created the keys, and when). They are added automatically on SQL Server, MySQL and SQLite and are included in new databases. If an update step fails, it is now retried on the next start.
Database update from older versions. Databases on version 2026.1 or older now receive all required update steps in one go. Previously the update could stop after one step, and SmartMapper then refused the database with the message "This database predates 2026.3.0.0". Update errors are now written to the log.
SQLite database update: no more data loss. Updating an SQLite database from 2026.1 to 2026.2 could lose data: mapping rules, resolved and unresolved links, Search & Replace keys, the FullFolderPath column and database indexes. The same could happen when an update step ran again on an already updated database. All data and indexes are now preserved:

the update verifies the copied data;
if anything goes wrong, all changes are rolled back and the database stays as it was;
steps that were already applied are skipped.

The database is now updated automatically before a run writes its results. Before a scan with SmartMapper, a command-line (silent) run with Results in database or a SmartMapper silent run, ReplaceMagic checks the version and the table structure of the database and updates it if needed - silently, without a message window (the status bar and the log show it). Before, the database was updated only when Use SmartMapper was clicked, in the SmartMapper wizard or in the export windows: a silent run with an XML file created before the upgrade, or an older existing database chosen in DB Config, wrote into the old structure and the results were not saved (table ScannedDocuments has no column named UniqueID). If the database cannot be updated (for example no right to change the table structure, or a read-only database file), the documents are still processed and the log explains why the results could not be saved.
Results with an apostrophe were not saved in the database. When the result of a link check contained an apostrophe (for example The remote name could not be resolved: 'www.example.com'), or a sheet name or a user name did (for example O'Brien), that row was not saved and the log showed SQL logic error. These rows are now saved.
Export Run: the database update starts right after the "Database update required!" message, and "Database updated!" is shown only when the update succeeded.
DB Wizard (SQL Server). After Create database, Next no longer says that the database does not exist (before, you had to go Back and click Check connection again). If the database exists but the user has no access to it, Check connection now says so instead of trying to create it again. Create database shows the real reason when it fails (for example CREATE DATABASE permission denied), creating the tables again in an existing database works, and Drop database no longer fails with "currently in use". Long messages in the status bars and in the Create database list are shown in full in a tooltip or with a double-click.

Import and export of scan results

Scan Documents export. Without the "Include" options the export had a fixed set of 30 columns and showed the UniqueID value in the spGUID column; with the "Include" options it produced only the "Scanned documents" sheet; the detailed export showed the owner in the "Last Editor" column. All fixed.
Import of exported CSV files with commas in names fixed. The CSV export for Import files puts values that contain a comma in quotation marks (for example the folder "H,S&E Advisor" or a user name "Smith, John"), and so does Excel when such a file is edited and saved. Import files did not remove these quotation marks, so documents with a comma in the folder or file name could not be opened, and SharePoint metadata with a comma (for example the names of Created By / Modified By users or check-in comments) was read with the quotation marks. Now these values are read correctly.
Import of scanned documents: values over several lines. A value in the CSV file that contains a line break (for example a comment in the SharePoint metadata file SP_...) split the document into two broken rows. Such values are now read correctly. If a quote in the file is never closed, the rows are read one by one as before.
CSV import of older export files no longer writes the folder path into columns that did not exist in the file (FullFolderPath, UniqueID, spGUID).

Other

Complete lists of skipped documents and replacement problems. When many documents were processed in parallel and several of them were skipped or had a problem at the same moment, some entries could be missing from the list of skipped documents or from the Search & Replace problems, and the same number could appear twice. The counters were correct, only the lists were incomplete. Now every skipped document and every problem is listed, numbered without gaps or repeats. The documents themselves were not affected.
Parallel processing stays at the set number of documents. When ReplaceMagic stopped a document because it took too long (document processing timeout), or when you stopped it in the Active Documents window, the document was counted as finished twice. After several stopped documents ReplaceMagic started more documents at the same time than set in Parallel document processing - for example many large presentations at once - which slowed the computer down and could cause even more timeouts. Now a stopped document is counted once, and the number of documents processed at the same time (Used parallelism in the Active Documents window) stays exact. In the log, a document you stop yourself in the Active Documents window is now shown as Stopping document, manually stopped in Active Documents - before it looked like a timeout.
Long paths: the log now shows whether long paths are supported and which setting is required.
Updated license agreement released (see installation folder).
Faster replacement with a long Include/Exclude list. When the filtering rules are set for replacements (Processing Filter: "Exclude/Include rules for: replacements"), ReplaceMagic now applies the list once, before the replacement starts. The number of documents at the start of the replacement, the progress bar and the Replacement dashboard now show only the documents that are really processed. Before, they showed all scanned documents. Long lists, for example an Include list with thousands of documents, no longer slow down the replacement. The log now has one summary line, for example "4,046 of 239,512 documents are processed, 235,466 skipped by the filter". It no longer has one line "Document skipped due to selected filters!" for every document. The filter settings (Include or Exclude, files / folders / files and folders, number of strings, scanning / replacements) are now written at the top of the log. Empty strings in the list are ignored. Before, an empty line in an imported list matched every document.

SmartMapper: warning for documents with keys that are not found. Before a SmartMapper replacement, ReplaceMagic now checks whether all documents with keys of the run are in the documents to process. SmartMapper finds the keys of a document by its path, so the links in documents that were not migrated, deleted, moved or renamed by the migration tool (for example ShareGate replaces "#" and "%" with "_") were not changed, and nothing showed it. Now the message "Documents with keys not found" shows how many documents are missing, an example, the possible reasons and what to do. When the run has no document with keys at the selected location at all, the message "No documents with keys at this location" says that no links will be changed. While these checks run, the progress bar shows what is checked and for how many seconds. The replacement then continues with the other documents. The full list is saved next to the log. A command-line (silent) run writes the same information to the log and shows no message.
Log of the replacement with a processing filter. At the end of the log, "Number of processed documents/lists" now shows the number of documents after the filter, the same number as in the Replacement dashboard. Before, it showed all scanned documents.
Database export with long date formats. Saving a scan or a SmartMapper run to a SQL Server or MySQL database failed when the Windows date format is long, for example the US format with AM/PM ("String or binary data would be truncated ... column 'StartTime'"). The date and time columns are now longer, and existing databases are updated automatically before the next export.

New in version 2026.2.0.0 (28th of August, 2026)

🚀 NEW: ReplaceMagic.SmartMapper - Intelligent Migration Mapping - the new migration intelligence engine that automatically generates Search/Replace keys, eliminating one of the most time-consuming tasks in large-scale document migrations.

The biggest ReplaceMagic enhancement to date. SmartMapper eliminates the need to manually create thousands of Search/Replace patterns during document migrations. It automatically analyzes the links discovered by a ReplaceMagic scan, applies your migration mapping rules, and generates optimized Search/Replace keys for hyperlinks, SharePoint links, relative links, Excel references, OLE objects, Power Query connections, connection strings, and many other supported link types. Simply review the generated patterns, approve the results, and let ReplaceMagic repair your documents with confidence. See the new SmartMapper Help section for a complete step-by-step guide.

Note: If you have already used the option to save runs to the database, we strongly recommend creating a new database (Configuration -> DB Wizard) due to recent database schema changes.
ReplaceMagic will attempt to upgrade the existing databse automatically. However, to avoid any potential compatibility issues, we recommend creating a new database and using it to store your SmartMapper data.

This lets you validate the complete process end to end: scan

Improved handling of SharePoint document libraries with mandatory metadata fields. If a required field has no value, ReplaceMagic now reports the actual SharePoint error instead of the previously misleading "Version conflict" message. The new message clearly identifies the problem:

"You must fill out all required properties before checking in this document."
Extended the log file to include the parallelism factor used during processing.
Added startup event logging (available on request from the ReplaceMagic team for advanced troubleshooting).
Fixed a problem that could corrupt PowerPoint presentations containing external charts when replacement strings included line breaks. ReplaceMagic now automatically removes line breaks from replacement strings in this specific scenario, ensuring file integrity.Improved processing of HTML (.html and .htm) documents.
Added protection against generating Excel links that exceed Microsoft's maximum supported length. ReplaceMagic now prevents replacements longer than 253 characters (legacy Excel formats) or 2,000 characters (modern Excel formats), avoiding document repair warnings and hidden or removed link sources.
Improved processing of Azure Information Protection (AIP) encrypted documents.
Extended the Azure App Registration documentation with certificate authentication requirements.
Improved caching of Azure Information Protection authentication.
Added support for App-only certificate authentication (Microsoft Entra ID) for environments that do not require Microsoft Information Protection (MIP/AIP).
Fixed replacements in Microsoft Word hyperlinks containing a subaddress (the part following the # character).
SharePoint "Link" items and Internet Shortcuts (.url) are supported. A Link item in a SharePoint library (Create or upload > Link) is a small .url file that points to another document or page. Until now ReplaceMagic did not process these files, so after a migration the Link items still pointed to the old location.

Scan: the target of every .url file is shown in the Hyperlinks tab. LinkTitle is the name of the item exactly as in the Name column of the library (for example Document Control.url). The link is checked and used by SmartMapper like every other link.
Replace: switch on Target Path and/or SharePoint .url files on the LNK/URL page. Only the target of the link is changed - the rest of the file (icon and other settings) stays as it is. The option Update text does not change .url files. If a replacement would leave a target that is not a complete link (for example an empty text or a path without a server or drive), the file is not changed and the reason is written to the log.
SharePoint: when you click a Link item, SharePoint does not read the file - it uses an address it keeps for the item. ReplaceMagic now updates this address together with the file, so the Link opens the new location. The log shows .url: Link target in SharePoint updated for every changed item. In a library where ReplaceMagic does not check documents out, this second write makes one extra version of the item.
File server: .url files in folders are changed in the same way.
.url files are counted as Shortcuts in the scan and replacement dashboards, and are available in all ReplaceMagic editions that support Windows Shortcuts (.lnk).

New in version 2026.1.0.0 (2nd of January, 2026)

Fixed an issue where sequential search-and-replace operations on SharePoint pages could overwrite each other. Previously, if one string replacement was executed in one run and a second replacement in a subsequent run, the initial change could be undone. This behavior has now been corrected.
Fixed an issue where the size of the Hyperlinks, OLE, Link Sources, Pivot, and PowerQueries result grids was not correctly restored after importing data from previous scanning runs stored in the database.
Added ReplaceMagic start-up progress bar to visualize what is happening during start of application.
Added support for Link Source replacements if they are grouped (GroupShape) in PowerPoint documents
Added support for OLE replacements if OLE objects are grouped (GroupShape) in PowerPoint documents
Added support for nested GroupShares in PowerPoint documents
Fixed that when during export there are multiple worksheets all are properly formatted and not only first worksheet.
Fixed bug as Organization and Anonymous links were not shown in result lists.
Extended conversion of PDF LaunchActions to URIActions which is required if links are changes from file system to http(s) links. Without this functionality, replacements will work but click on link will not do anything as LaunchActions can open only file links.
If the replacement link source exceeds 235 characters, ReplaceMagic will not perform the replacement by default. Starting with this version, the notification has been extended to include the length of the replacement as well as the specific replacement value, providing a clearer warning message.
Extended ReplaceMagic to report how many Excel Cells or PDF Text Fragments, if "update Text" is selected, are processed before timeout. This option is enabled only if you select Replace Preview option:

Number of processed cells is shown under "Skipped Documents" tab in Error field:

Same will work also for processing of Text Fragments in PDF documents.

Additionally, ReplaceMagic will also show all potential changes in Search & Replace tab and under Additional Info column, you will see if change belongs to the skipped document:
Added possibility to stop processing of cells in Excel documents after entered number of cells (if update Text is selected):

If number is set to 0, no limit is applied. This can be used in combination with "Excel Cells Counter" from Skipped Documents tab but keep in mind that "Excel Cells Counter" is just estimate as it will depend on current run and might happen that during real replacement run this number deviates from what was measured during Replace Preview mode.
Important: processed cells counter is reset after every worksheet!
Added possibility to import list documents for processing:

Format is that full document path has to be in single line.
Fixed bug that import of ultra-fast scanned documents did not work. This will work for future exports!
Added scroll bars (vertical and horizontal) in Import Found Files forms:
Extended support that export to CSV format is working for more than 1.048.576 lines.
Per default, in case of changes in text/custom file formats, ReplaceMagic will show as a replacement result search and replace strings as otherwise complete content of text file has to be shown. Now, there is parameter where it can be instructed to show complete text:

Result will look like:
In case that you want to export replacement run results to Excel but length of OldValue and/or NewValue is longer than 32767 characters export did not work. This is happening as Excel cell has limit to store maximum 32767 characters. To avoid this, replacement run exports where length is above 32767 characters will be limited to this size.
Export to database rewritten - initially, every new ReplaceMagic could introduce new database structure which would cause that previous saved runs are deleted to be able to recreated new database structure. From this version, we will keep previous runs but, of course, they will miss just included fields tables. Nevertheless, import of older runs should work (runs from version 2025.1 and 2025.2). More details in DB Configuration.

New in version 2025.2 (25th of July, 2025)

Extended ReplaceMagic to support changes in VBA of Project files (newer formats)
Added option to include information about links checker errors in log file:

Links status is anyway shown in scanning result tabs
Fixed problem that Microsoft Information Protection DLLs were wrongly used
Fixed bug that not all PowerQueries are reported
Improved check of SharePoint shared/organization links which do not contain root URL:

For example:

https://replacemagic.sharepoint.com/:p:/g/Efm_tctpE4JAiqrv2Yx0Ajasgd3aDFcaqdbWMUE1GSGyKwXg?e=vAs03y was reported as ok
/:p:/g/Efm_tctpE4JAiqrv2Yx0Ajasgd3aDFcaqdbWMUE1GSGyKwXg?e=vAs03y was reported as broken

with this change both links are reported as ok.

Extended export of replacement run to include skipped documents
Extended the import functionality of saved replacement runs to support re-importing skipped SharePoint documents for reprocessing. This enhancement is particularly useful when documents are skipped during the replacement process—e.g., due to throttling. Now, these documents can be re-imported and reprocessed directly

eliminating the need to reprocess the entire document set and thus saving time.
Extended that all anonymous and organizational SharePoint links are included (previously shared links and shared token option):

IMPORTANT (impact on import of previous scan results) - in case that you created exports that you would like to use for later import, they will not work as there are additional fields.
There are 2 options:
1. Re-scan everything again and create new export or
2. Manually add in each row additional ;;; which will allow re-import where new fields will have empty values.
Added possibility to import filter strings:

or
Extended Microsoft Information Protection section with Microsoft prerequisites to use it!

New in version 2025.1 (21st of March, 2025)

Extended ReplaceMagic with functionality to store scan or replacement results in database (options: SQLite (default, not recommended for larger locations), MySQL or SQL Server (or SQLServer Express)).
Database configuration is possible over Configuration => DB Config:

More details under Configuration => DB Config section

To save scanning results use Export Run in Scan documents tab.
To save replacement results, use Export Run in Search & Replace tab.
To import saved run results use either Import Run in Scan documents or Search&Replace tab or over Configuration => DB Config
Extended Scan Documents and Search & Replace tab to include filtering and run export and import functionality:

Over Filtering, you can specify which documents should be excluded or included based on provided strings and select where strings should (or not be):

One example - processing of SharePoint locations is always fully on selected location but with filtering you will have option to exclude everything what is not of your interest helping you to reduce number of documents what will be processed.
Export Run - with this feature you will have possibility to save scanning or replacement in database for later usage:

or

Where you can set run name for later reference and export operation results.
Import Runs will allow to import previously saved runs and continue processing directly over saved result set:
Extended document filtering during scanning or replacement process (replacement was added with this release):

More details under:

Extended ReplaceMagic to allow processing of table content in PowerPoint (process is executed when changes in Text area are selected)
Further processing performance improvements
Extended ReplaceMagic to include in scanning result SharePoint shared link and share token. As this will create additional workload on SharePoint, option is not active per default and has to be enabled over Configuration => SharePoint 1:

Already created exports which are used for import will not work any more and it is critical to check if in:

c:\Users\YOUR_USER\AppData\Roaming\ReplaceMagic"
"c:\Users\YOUR_USER\AppData\Local\ReplaceMagic"
"c:\ProgramData\ReplaceMagic"
you have file(s) grid*Layout.xml which has to be deleted as otherwise new exports will not work.
Shared links are used by SharePoint when you click on:
Limitation: for files with special characters (like # and similar) SharePoint is reporting problems to provide shared link and share token. Following special characters, even if they are allowed in folder/file name, are causing problem to read shared links and/or share token:

Tilde (~)
Number sign (#)
Percent (%)
Ampersand (&)
Asterisk (*)
Braces ({ })
Backslash (\)
Colon (:)
Angle brackets (< >)
Question mark (?)
Slash (/)
Plus sign (+)
Pipe (|)
Quotation mark (")

Limitation: list attachments cannot have shared link/share token and that will be reported in scanning output result
Limitation: list and/or list item shared links are not supported

Fix bugs in Pivot processing
Added functionality to delete result grid layout, if it exists, in case that additional result fields are introduced. Otherwise, exports might not work without manual layout file deletion.
Export and import functionality completely rewritten. Remark: previous export might not work anymore for import!
Added option to enable or disable Autofit columns in Excel export. During test run with around 500000 rows for export, with enabled option export took around 80 seconds and without around 20 seconds. This option will shorten duration of large exports:

but columns in Excel file will not be expanded according to the content which can be manually done directly in Excel. Default setting is true (option is enabled).
Fixed scanning of emails where link is containing %20 which were shown as spaces leading that there was no replacement match.

New in version 2024.6 (1st of December, 2024)

CRITICAL: Fix bug that Excel document elements were saved in wrong order causing that Excel reports that document is corrupted. To avoid this please upgrade your ReplaceMagic version. If you were reprocessing documents (making changes) and saving them back new version will fix this problem (helper for this added in this version via setting Misc -> Resave docs.
Improved error handing in case of problems during processing of texts (beta) in PDF documents
Added "Break Link Source in Excel documents" which is simulating functionality when you click in Excel under Edit Links on Break Link (link sources will be removed, formulas converted to latest value)
Added option to "Resave documents" (currently only Excel documents( which should be used only on ReplaceMagic team request. This option will enforce that document is only re-saved via ReplaceMagic without making any changes.
Setting that in Search&Replace form options under Misc tab can be run only exclusively meaning no other options can be selected in parallel
Adding filtering-out of line breaks from link sources

New in version 2024.5 (15th of November, 2024)

CRITICAL: Fix bug that Excel document elements were saved in wrong order causing that Excel reports that document is corrupted. This was happening for documents having cells with inserted images. To avoid this please upgrade your ReplaceMagic version. If you were reprocessing documents (making changes) and saving them back new version will fix this problem.

IMPORTANT: As replacements of list items are causing very high workload on SharePoint side, Microsoft might block processing causing unexpected closure of ReplaceMagic. To reduce workload, ReplaceMagic will throttle processing to single list at a time. After list processing is completed, ReplaceMagic will automatically increase parallelism to the application configuration for further document processing. Due to very high pace of replacements, SharePoint might not update all URL-type fields in one run thus recommendation is repeat list processing until not all changes are done. Please note that list item processing is currently in BETA, and, due to this limitation, it is provided without warranty.
ReplaceMagic will enforce 3 seconds break between processing lists to relaxed a bit pressure on SharePoint and reduce risk of blockage/closure of ReplaceMagic. Btw. It is recommended not to run more than few lists in parallel.
IMPORTANT: Fixed bug that PDF LauchActions were not processed (replacements) when documents are on SharePoint.

IMPORTANT: Update of Microsoft.SharePoint components resolving problems with non-English sites (click in SharePoint selection treeview did not work).
Extended logging for SharePoint error codes.
Extended lists processing to support changes of attachments when list items are in folders.

New in version 2024.4 (7th of October, 2024)

Improved processing of documents with link sources longer than 235 characters.

New in version 2024.3.1 (25th of September, 2024)

Added additional legacy IRM check prior to MIP check
Fixed bug when exporting scanning result with list items
Further processing improvements

New in version 2024.3 (2nd of September, 2024)

ReplaceMagic is now based on .NET 4.8 framework (previously 4.7.2)
Added (BETA) changes of list and discussion board hyperlink items (field type URL) when WebLogon authentication mode is used
Improved processing of Link Sources in Excel documents
Added additional explanation what to do if, in rare cases, SharePoint data are not properly loaded (connection established but nothing shown in SharePoint treeview)
Added Windows 11 theme
Added support for changes on Word Mail Merge data source files
Per default, ReplaceMagic will set refresh of Pivot data after first time opening document after replacements. Added feature to remove auto-refresh if required:
Added functionality to export skipped SharePoint documents for later export and re-processing:

For details check section Skipped Documents tab - Export List
Adjusted labels for re-processing of skipped documents during replacement process (button is enabled only if there are skipped files after replacement run against documents stored on SharePoint):

By clicking on "Reload skipped files" ReplaceMagic will prepare them for replacement re-run so after click here just go to Search & Replace and re-run replacements.
Removed limit of maximum 100 threads for parallel processing (new limit: 9999)
Added additional column (scanning result) to show "last editor" email in case of SharePoint documents
Added additional column (scanning result) to show if document is protected by Azure (Microsoft Information Protection / Information Rights Management)
Removed option to explicitly set via Configuration if Author/Editor name should be included in scanning result. Per default, this will be shown.
IMPORTANT - if you have scanning result that you exported for later import with any previous version of ReplaceMagic, import will not work due to additional fields. To add missing fields just open your main file for import and add ; after Owner column and additional one at the end of each line.
Export of scanning on SharePoint skipped documents added also to command line processing if Save result files option is selected:
Added expert option to check if documents are protected by legacy IRM protection:

Use this option only if you are aware that legacy IRM protection is used and you can provide search string. This will have impact on scanning performance and if wrong strings are provided might lead that documents are skipped from further processing.
Fixed bug that Update Text checkbox setting is not saved during Search & Replace configuration saving.

New in version 2024.2 (5th of April, 2024)

Extended MIP error log (target: get better understanding if permissions are not sufficient)
Extended support for changes of hyperlinks behind shapes in Word documents (for example, inserted image which is having link behind)
Extended logging options when adding new SharePoint site
Improved processing of SharePoint Canvas pages containing links with :
Added that per default when backup option is selected (only local or network drive locations), only backup of changed documents is created

New in version 2024.1.1 (9th of January, 2024)

Updated Microsoft Information Protection components

New in version 2024.1 (2nd of January, 2024)

Default configuration changed to include developer logs
Extended log to highlight if developer log is enabled
Fixed bug that replacements in Summary Links web part were not saved
Extended ReplaceMagic to support Unicode characters in case of changes in document libraries based on custom content type with "Link To a Document"
Added additional refresh after changes of URL fields in SharePoint list items to accelerate refresh of updates
Improved catch of errors if link cannot be checked
Added option to set that ReplaceMagic should close after XML configuration files processing.
Added option to trigger notification popup after XML configuration files processing is completed

New in version 2023.5 (14th of July, 2023)

Improved processing of files with special characters like % and #.
Until this version this was possible only when legacy SharePoint mode was used. From this version this will work also when legacy mode is not selected. Previously, ReplaceMagic would report:
"File with % in name cannot be saved; if possible switch to SharePoint Legacy mode"
Fixed bug in parameter removal functionality (parameter was removed but link was not updated)
Further optimizations in processing Excel files (LinkSources...)

New in version 2023.4 (19th of June, 2023)

Fixed bug that during processing documents stored non-SharePoint location number of working processes is reduced due to SharePoint throttling mitigation actions.
Fixed bug that in rare case scanning results are not shown due to wrong counter of active threads.

New in version 2023.3.3 (24th of May, 2023)

WebView2 component updated.

New in version 2023.3.2 (18th of May, 2023)

Additional WebView2 DLLs included (x86 and arm64).

New in version 2023.3.1 (12th of May, 2023)

Improved processing on PowerQueries in Excel.

New in version 2023.3 (1st of May, 2023)

Cleaned-up SharePoint relative shared links to exclude parts like /:x:/s/ for check of broken links.
Occasionally when you add SharePoint site, it will not be immediately visible in SharePoint treeview. Including additional text to explain workaround (close and re-open form with SharePoint treeview which will refresh entries):

New in version 2023.2.1 (11th of April, 2023)

Fixed problem when on DFS share processing is stopping after first folder found with Access Denied permissions.
As outside of ReplaceMagic components are used for creation of list of files for scanning, we cannot show skipped folders directly in ReplaceMagic but AccessDeniedLocations.log file will be created in c:\users\username\appdata\roaming\replacemagic\logs where you can find what was skipped. If no file is found that means that there were no locations with Access Denied. Failback location is c:\Temp.
Improved check of relative links with documents in SharePoint.
Extended filtering of temporary files (starting with ~$) uploaded to the SharePoint.
Added option to remove parameters from URL which is useful in case of migrations to SharePoint when there are URLs like: https://old.system.com/sites/newsitename/path/to/file/somefile.xlsx?d=w152a583596ef4cc198abe15ad350117d as after migration parameter d will point to old document ID which will not work anymore. To set parameters for removal use Configuration => Misc:

With this configuration ReplaceMagic will remove d and p parameters from URL. Separator between parameters is | and this will work only for links in Hyperlinks section. Replacement is not case-sensitive so if you specify d=, ReplaceMagic will replace parameter d= but also D=. This works only in case of links in Office and PDF documents.
Prerequisite: you will need to provide search&replace strings as otherwise replacement process cannot start and changes in hyperlinks need to be selected.
Further reduction of requests to SharePoint to reduce workload triggered by ReplaceMagic.
Fixed bug that in rare cases under heavy throttling ReplaceMagic can close.
In SharePoint article https://learn.microsoft.com/en-us/sharepoint/dev/general-development/how-to-avoid-getting-throttled-or-blocked-in-sharepoint-online (last update from 03/20/2023) Microsoft is stating that beside user throttling there will be application throttling also. Every application will have own limits per tenant no mater if Microsoft Graph, CSOM or REST is used (ReplaceMagic is using CSOM and REST). Limits are as following (taken from MSFT site):

Also different resource unit costs per request are defined:

(example is for Microsoft Graph, where CSOM and REST are even more "expensive"). To translate to ReplaceMagic terminology - scanning is "easy" request as we need only to download file but in case of replacements multiple requests are required for:

Meta data preparation
Download file
Upload changed file
Optionally, set meta data back (last modification date, editor, status of file, version...)

This will cause that replacement will require more than few request which will be taken from your quota. To reduce risk of throttling, we are strongly recommending not to use more than 2 documents in parallel (default is 4) as there will be great chance that you will be throttling. In case of throttling ReplaceMagic will automatically reduce parallelism to 1 (sequential processing) and if parameter Optimize workload is selected ReplaceMagic will start to increase parallelism after defined number of processed documents (new value 100 (reduced from 500) without throttling.
According to Microsoft documentation, when throttling is happening there has to be used Retry-After parameter which will stop processing for SharePoint requested duration value.

Added parameter "Use SharePoint retry-after recommendation" - when SharePoint throttles you, it will send duration during which processing cannot continue. By using this parameter, ReplaceMagic will stop processing for SharePoint requested period and continue afterwards. Default: selected.
In case that you do not want to use SharePoint retry-after parameters values via parameter "Throttling retry-after period" you can define own wait period (default: 120). This parameter is only visible if parameter "Use SharePoint retry-after recommendation" is unchecked:

Due to this parameter when ReplaceMagic is first time throttled, there will be pause of 120 seconds before processing can continue and you will see that information in progress bar. Using this and above parameter we are protecting your processing to be totally stopped and to have as less skipped documents due to throttling as possible.

New in version 2023.1 (5th of March, 2023)

WebLogon authentication used Microsoft Browser component to log or get logon data for SharePoint. As this component is based on Internet Explorer, it will start not work for SharePoint Modern sites logon as Microsoft is retiring Internet Explorer. To address this, we changed that ReplaceMagic is using new WebView2 component based on Chromium which supports modern sites also.

As this required installation of Microsoft WebView2 component, ReplaceMagic setup will trigger deployment if installation is not present.

WebViev component will store cache in c:\users\username\appdata\roaming\replacemagic\EBWebView which might grow with the time. If this folder is deleted, you will need to login again. In case that command line is used, please ensure that you first login via ReplaceMagic interfaces as only then cache entries are present and logon will work without user interaction.
New parameter added to empty WebView2 cache on ReplaceMagic exist. Per default, parameter is not set:
Fixed bug that changes are not done in Text and Formulas in Excel files.
Name Manager - included that ReplaceMagic is not making changes of Name Manager links if they are longer than 235 characters to avoid hitting Excel limits as that will remove Name Manager links.
Name Manager - include processing only of Name Manager references which are visible in Excel (as there might be some hidden Name Manager references not visible to users)
Name Manager - as there might be a lot of name manager links which are mainly internal, per default, ReplaceMagic will not include them. In case that you expect external links in Name Manager links select option:

Expect that this will include a lot of link in Link Source section where majority (if not all) will be internal links that you can ignore.
Processing of huge documents (>250Mb) on SharePoint.Online - Per default SharePoint.Online does not allow upload of documents larger than 250 Mb which means that ReplaceMagic will report error and documents will not be changed. To allow huge documents upload, ReplaceMagic will split document in blocks of 245Mb allowing upload of any documents size (ok, there might be some other SharePoint.Online limits like maximum file size but this is different story). This will work only if you allow processing of larger documents (parameter in Configuration => Configuration => Skip files larger than) as per default ReplaceMagic is skipping documents larger than 100Mb.
Constraints:

This will not work in case of App-Only authentication [beta]
In case that upload is, for any reason, interrupted before it is completed (all blocks), files will be damaged as only part of file is uploaded. Btw. same will happen also with any other tool uploading documents in blocks.

Added support for ReplacePreview mode for list item links.
Extended log file creation to include application version.
Changed setting name "Update Read Folder status" to "Refresh preparation status".
Extended "Refresh preparation status" to include progress bar updates when filtering documents.
Extended processing of FieldCodes of type FieldHyperlink and property Address and SubAddress.
As WebView cache can grow we added button to clear it manually:
Improved processing of multi language sites
Improved PowerQueries processing
New theme added: VS2022

New in version 2022.4 (14th of September, 2022)

Fixed replacement of SharePoint page hyperlinks containing in URL & - problem was that only first URL was changed
Web Logon authentication mode set as default for SharePoint login
Extended log capturing in case of SharePoint throttling
Fixed problem that SharePoint lists where name is starting after letter U were not visible
Convert spaces in link sources to %20 to mimic same way how Excel is saving them. This is important as that will have direct impact on link source length which was limit of 255 characters
Fixed Visio hyperlinks replacements bug that ExtraInfo (link part after ? is not saved). This was happening if initial link did not have ExtraInfo but new link has
ReplaceMagic now supports changes in Name Manager link. To do that select that changes should be in Link Sources which included Name Manager also
Extension of ReplaceMagic to support document encrypted by Microsoft Information Protection. Initial focus on Excel, Word and PowerPoint documents
For Microsoft Information Protection we need latest version of Microsoft Visual C++ Redistributable Visual Studio 2015, 2017, 2019, and 2022 (direct download link) which is also included in installation file
Fixed bug that PDF documents might stay checked-out after processing on SharePoint
Improved processing of data connections in Excel files
Further improvements of processing SharePoint Canvas pages
If SharePoint page has Canvas or Wiki content (page content stored in SharePoint database) changes of links there will have priority to hard-coded links. In general, there should not be hard-coded pages (page content not stored in SharePoint database)
Extended functionality that digitally signed documents (PDF, Excel, PowerPoint or Word) can be skipped during processing:
Fix bug that export of Link Sources did not work. Also export of scan did not work if Link Source export was selected

New in version 2022.3 (21st of May, 2022)

Replacements in PDF documents simplified so there is only selection "Hyperlinks" instead "Hyperlinks" and "Launch Actions"
Previously, in case of major/minor enabled document libraries if active document was in major version ReplaceMagic was unpublishing it and then republishing. This is removed now in case if you set that you need versioning but Major or Minor version. In case that you need Keep Version Number unpublish will be still required as otherwise SharePoint will not allow change (error: Version conflict).
Memory management improved - memory leak found and fixed when having a lot of documents skipped due to timeout.
Comment: in case of skipped documents - findings from them (hyperlinks, OLE, LinkSources...) might appear in processing result grids as document processing was canceled after going through document structure. Unfortunately, there is no way to remove those results for the time being.
Maximum length of formulas was extended to 8192 characters. Changes where formula is longer than 8192 characters will be stopped to avoid document corruption. Side comment: to fix formula focus on Link Sources as after fixing Link Source(s) Excel will automatically update formulas.
Scanning documents export default option changed to most complete report:
In rare cases, dependent on the tool used to create PDF documents, replacement in LinkAnnotation objects of PDF documents (hyperlinks) was making links unclickable which is fixed now.

New in version 2022.2 (9th of April, 2022)

Improved functionality to keep last modification date in case of changes in SharePoint. Focus on updates when SharePoint site having different time zone to user running ReplaceMagic.
Extended command line run configuration that type of scanning can be also set (full scan results or ultra fast scan)
Extended import of skipped documents to show import progress.
Fixed Link Sources check broken link counters for hidden Link Sources.
Extended processing of SharePoint pages with hard coded text and regular expressions.
Fix bug that changes in hard-coded SharePoint pages did not work properly.

New in version 2022.1 (16th of January, 2022)

Extended log file and Console view to report which document areas were selected for replacement process.
Extended that if ReplaceMagic is executed with silent run parameters file complete configuration is taken over so if ReplaceMagic is used to process documents manually after silent run (for example, reprocessing of skipped documents) same parameters including search&replace strings are used.
Extended CommandLine parameters file with 2 undocumented parameters that can be added before closing XML tag </COMMANLINEPARAMETERS>:

Those 2 parameters will overwrite document processing timeout parameters in ReplaceMagic configuration file and have to be added manually directly into silent run file.
If in form to add SharePoint site button Test was pressed and then form was closed pressing X in upper right corner, ReplaceMagic was showing error popup - problem resolved now.
In rare occasions, when multiple users are used to connect to the SharePoint, during document processing, SharePoint client context can be wrongly set causing that documents are skipped (they'll appear in Skipped Documents tabs where they can be reprocessed again. Error message will be something like "The object is used in the context different from the one associated with the object.").
Fixed problem that Power Queries in documents saved with non-English Excel are not recognized.
Fixed problem that Variation Labels list was not skipped in all scenarios.
Fixed problem that documents with extension in upper case were skipped.
Extended error tracking when creating list of documents in SharePoint (throttling, error 429 or 503)
Fixed bug that only one change in OneNote text area can be done.
Fixed bug "Enforce check-in [checked-out docs will be checked-in for processing]" stopped to work after 2021.3. Also changed option title to "Try to change checked-out document(s)"
Minimum .NET version changed to 4.7.2 as previously used 4.6.1 will be retired in May, 2022.
Fixed bug that in Ultra fast scan links of Quick Launch and Top Nav Bar were shown (time was spent on reading them).
Fixed bug that workload management (decrease/increase number of parallel documents for processing) did not work when throttling message did not contain (429) or (503).
In case that SharePoint DenyAddAndCustomizePages is enabled (meaning that you do not have permissions to make changes in SharePoint pages)

ReplaceMagic will now report "Access denied (check ReplaceMagic help - Processing of SharePoint .aspx pages stopped working"):

Previously ReplaceMagic will report problem to save page without conclusive explanation why.
If option "Remove Link Sources from Excel docs" is used (in Search & Replace configuration form) -> after removing external references formulas will be also updated in form => If formula was “=‘SomeExcelFile.xlam’!customfunction()”, after removing the external link “SomeExcelFile.xlam”, this cell’s formula will become “=customfunction().
Trial limitation and ReplacePreview mode - main trial limitation is that changes in 10% of scanned documents will be done. To get impression of complete replacement process from this version if you select "Replace Preview" option in Search&Replace form, during testing in trial mode, ReplaceMagic will report all changes in scanned documents according your entered search & replace strings. As this is Replace Preview mode no changes will be saved but you will get list of all what will be replaced in case that you purchase ReplaceMagic license.

New in version 2021.5 (22nd of September, 2021)

Added option that ReplaceMagic removes all link sources in Excel document:
Extended command line run to include filtering of files based on dates:
Changed that per default ReplaceMagic will not check-out/check-in documents when processing files on SharePoint. Reason is that if this is done and there is SharePoint throttling which will cause that files are skipped, documents might stay checked-out. In case that you want to to keep publishing or approval status you will need to have this feature enabled.
Fixed bug that after SharePoint pages replacements are done published pages are staying in unpublished state (minor version).
Sorting of search & replace strings - As sort order of search&replace strings is very import ReplaceMagic will now sort them automatically according to their length descending when you press button to start replacement process or to prepare parameters for command line run. This is required as if you have shorter strings first ReplaceMagic might make changes when shorter string is found and as it is also part of longer search string that might cause that longer string is skipped as changes are already done. This is done in the background to ensure that strings are properly sorted but sort order will not be visible in search and replace form.
As a indicator, we added new column "Search length" which can be used as indicator to show length of your search strings:
Changed that ReplaceMagic will automatically set approval and/or publishing status of your document stored in SharePoint. Previously, you had to explicitly set this and now this is done automatically. In case of versions, per default, ReplaceMagic will try to keep document version but in some cases this will not work (see more here):

New in version 2021.4 (12th of August, 2021)

There is a chance that Link Sources in Excel files are not visible if you go to Data=>Connection=>Edit Links but that they are still present if you check XML document structure - to support analyses on this side ReplaceMagic will include in Link Source tab additional field called VisibleInExcel which will help to better understand structure of link source stored in documents.
In case that this field is not visible go to c:\users\username\appdata\roaming\replacemagic or c:\users\username\appdata\local\replacemagic and delete file gridLinkSourcesLayout.xml which will reset result grid fields (btw. this will show default fields order).
Added option that ReplaceMagic during replacements in hyperlinks, OLE, Link Sources, Pivot or Power Queries makes replacement of special characters. This is useful in case of documents stored in SharePoint as some migration tools are converting locations of copied documents by replacing special characters:

Option "Use illegal characters conversion during check of broken links?" will instruct ReplaceMagic to replace special characters when links are checked. This will not make any changes of links.

Option "Replace SharePoint illegal characters?" will instruct ReplaceMagic to convert illegal characters during replacement process similar to conversion of /and \.

Special characters are converted in order from 1 to 18 and empty fields are skipped.
Extended processing of SharePoint .aspx page where content is part directly of the page. ReplaceMagic will read all tags used in .aspx page and make replacement of them. Previously, only content between <mso:PublishingPageContent></mso:PublishingPageContent> was processed (default SharePoint pages).
Fixed bug that silent run processing replacement process did not work
Added parameter to control if ReplaceMagic will automatically close after silent run processing is finished:
Fixed bug that when document processing timeout was reached number of active threads was not reduced after closing processed document which could lead that processing is stopped waiting on free processes.
Changed that ReplaceMagic in command line mode is closing splash screen before processing documents.

New in version 2021.3 (30th of June, 2021)

SharePoint Online throttling - Recently, we noticed that Microsoft is even more protecting SharePoint Online platform by slowing down processing of documents.
As during scanning and replacements ReplaceMagic needs to download documents, read document meta data, apply check-in/check-out settings, keep status of documents (approval, publishing) and finally to upload documents and set all meta data back to normal you can see performance degradation. To avoid this move document processing outside of business hours and do not over parallelize processing of documents as otherwise duration of processing can be impacted. Of course, we will try to protect processing but throttling, which is normal to expect, is, unfortunately, outside of our hands.

Additional infos can be found in article SharePoint Throttling

In case of skipped documents during replacement phase - Due to those limitations some documents might be skipped but ReplaceMagic offers option to import skipped files and process them after main replacement phase is done. To do that, in newly, shown tab Additional Info click on:

This can be repeated until not all documents are not processed.

We would also recommend to split processing on few smaller batches/locations to avoid having processing against large collection of documents at once.
SharePoint performance metrics changed to show average processing time per document as previously ReplaceMagic was showing total phase processing time. Average processing time is calculated as total phase time / total processed documents. Those metrics are part of result dashboards.

SharePoint Web Logon- sometimes Web Logon authentication might take longer. If this is taking more than 30+ in newly opened popup click on button:

In case that SharePoint structure is not shown in main SharePoint form please close it and open it again (we are working on this rare refresh problem).

Added functionality to create Windows registry entries for creation of Windows dumps if ReplaceMagic is crashing. This can be done over Configuration => Logs

This will work only if your user has enough Windows permissions.
Dump files are required for root-cause analyses by ReplaceMagic team and per default they will be stored in C:\Users\USERNAME\Local\ReplaceMagic\CrashDumps.
Depending on your Windows policies this might not work but we recommend set it anyway.
IMPORTANT: Do this only on request for ReplaceMagic team
Fix bug that in some cases documents on local locations (disks, file servers,...) were skipped.
Check only XML stored Link Sources - Excel link sources are stored in XML structure under /xl/externalLinks/_rels location but during check if links are broken ReplaceMagic will read this location but also location which is used in Excel if you go to Data => Edit links. To avoid false-positive results, we include feature to disable check of link which is shown in Excel:

Per default we are checking both location and if one is working ReplaceMagic will report that link is ok.
In case that Excel document is moved to new location hard-coded AbsolutePath value will still point to the old location. Absolute path value is used to show link sources if you open Excel document and go to Data => Edit Link. From this version, in case that there are Link Source changes ReplaceMagic will update Absolute Link to point to new location where documents is. This means, when you open Excel file and go to Data => Edit Links you will see link pointing to some URL or drive/network location like where document is stored.
Fixed bug that was triggering "expired maintenance" when maintenance was still valid.
"Native SharePoint check of broken links" - extended support for additional case of hyperlinks in list items (field of URL type). Keep in mind that this feature will send additional requests to SharePoint what might increase risk to get throttled by SharePoint.
Added new tab under Configuration for misc features - "Convert relative to absolute links" used to define how relative links will be checked. Per default when ReplaceMagic finds relative link, it will merge that link and location of file containing this link which might be misleading in some cases. With this feature you can specify how link should start and what should be prefix but also if slashes has to be converted:

Additionally, ReplaceMagic can write to log file original address and also address where prefix was added for your reference.
Keep in that this will have performance impact as due to, probably, large number of links ReplaceMagic will need to write a lot to log files. Of course, this is only active during scanning process.

Remark: original links will not be impacted by this as this change is used only for check of links without making real changes.
Started to add functionality to process SharePoint Quick Launch and Top Menu Bar.

IMPORTANT: In case that SharePoint cannot recognize new menu link as valid, change will not be saved. Keep in mind that you have to convert menu link to valid link.
Log files should be now created after any of processing activities (scanning documents or replacement process). Log files are per default saved in c:\users\username\appdata\roaming\replacemagic\logs or in c:\users\username\appdata\local\replacemagic\logs and filename format is: ReplaceMagic - Datum - Time.log (for example, ReplaceMagic - 13.05.2021 135259.log)
Fix bug that scanning of .aspx pages (in SharePoint) was reporting more links than pages really have.
Added encoding/decoding of additional special characters in .aspx pages.
Extended convert slash/backslash functionality to changes in Excel text area (convert functionality will be applied only on changed cell content).
Formatting of SharePoint labels in scanning or replacement dashboard adjusted => (SP) moved to second row.
Added parameter "Fast Calendar Step" which can be used to set how many months ReplaceMagic calendar will move to the left or right when << or >> are pressed:
Added option that ReplaceMagic converts Unicode characters in SharePoint/Web pages:
Additional Info tab renamed in Skipped Document to better represent data shown there.
Fix bug that Word documents where skipped during processing with command prompt configuration file.

New in version 2021.2.1 (12th of March, 2021)

Fixed bug that changes in SharePoint Wiki and Canvas pages were done but replacement results were not reported.

New in version 2021.2 (10th of March, 2021)

New theme added => Office2019Light
Fixed bug during processing of SharePoint .aspx pages that no changes are done as encoded : (:) was not properly converted to : leading that no changes of strings containing : were done.
Fixed bug (introduced in 2020.12.1) that changes in Canvas and Wiki pages did not work.
In case that there is problem during startup of ReplaceMagic new log file ReplaceMagicStartup.log will be created providing information what happened.
Added feature to create multiple SharePoint users which will be used to process documents in round-robin model (every document will use next SharePoint user from created list of users). This might be interesting in case of SharePoint throttling as in this case it will look like that there are multiple users accessing and processing documents stored on SharePoint:

More details to be found in this article .
In case of multi language sites, if ReplaceMagic user is having different language to language used to create site selected for processing, ReplaceMagic was stopping complete processing (probably in progress bar you could see message "Root prepared...)". From this version there is additional notification if something like this happens telling you that you'll need to align user and site language. Of course, additional logging is also provided in Console View or in ReplaceMagic log file.

User default language is French and if site was created initially in French but here user have English processing will not work before user language is not changed from English to French. To come to this screen just click in SharePoint on your profile in upper right corner.
Fixed bug that password protected documents stored on SharePoint, after password was provided, were not processed.
Improved regular check of broken links when documents are stored in SharePoint
Check of broken links when documents are stored on SharePoint might end-up with errors like 403 Forbidden. To avoid that we are introducing parameter "Native SharePoint check of broken links":

which will allow ReplaceMagic to use SharePoint object model to check if links are broken or not.
Unfortunately, this means that for each of found links ReplaceMagic will send request to link location which will be very "expensive" meaning that processing performances will suffer and there is high risk that, due to high number of SharePoint requests, Microsoft throttle complete processing.
Nevertheless, as some customers shown interest in this feature it is included now but you are solely responsible for usage of it thus warning message:
Improved error handling when test email sending is triggered from Configuration => Notification

New in version 2021.1 (6th of January, 2021)

Added support for changes of links in Summary Links Store web part:
Fixed problem that parameters in hyperlinks of Visio documents are duplicated after replacements in links
Fixed problem that ReplaceMagic was showing in Search & Replace results also changes of documents where save did not work.

New in version 2020.12.1 (6th of December, 2020)

Extended ReplaceMagic configuration to support proxy settings for checking broken http/https links when WinHTTPRequest feature is used. This option is not available when using MSXML check method:
Extended filtering on date (creation, modification or access date) to include setting of time also:
Fixed problem that in case of list items SharePointURL in Scan Documents tab was not properly shown
Improved functionality used for SharePoint Multi-Factor authentication (also renamed it to Web Logon):

Remark: It looks like that Web Logon is sensitive to number of documents to be processed in parallel. To avoid throttling or that documents are skipped (it looks like that SharePoint will block some documents resulting that they end-up in Additional Info tab) we are setting maximum parallelism to 4 in case of this authentication mode. In case of throttling, we recommend that you investigate App-Only approach described in article "Granting access using SharePoint App-Only (use when Legacy Authentication mode is not allowed)". If you still want to use higher number of work processes when using Web Logon authentication see next point.
Added parameter Ignore Web Logon limit

Per default ReplaceMagic will not allow parallelism higher than 4 documents in case of Web Logon authentication mode. By setting this parameter this limit will be ignored and ReplaceMagic will use value of parameter "Parallel document processing".
Parameter "Processed all skipped documents":

After replacement process is done in case that there we were some skipped documents ReplaceMagic will allow you to re-try to process them again. To focus reprocessing only on skipped documents inside of Additional Info tab you can find button "Reprocess SharePoint files":

By clicking on this button ReplaceMagic will set skipped documents for processing. Default setting is to limit reprocessing only to documents skipped due to

By setting this parameter ReplaceMagic will prepare all skipped documents no matter on error code. As sometimes might happen that documents are skipped (for example, time out error) we recommend that after replacement process is done you try to reprocess skipped documents.

Remark: In case of Web Logon authentication mode, if you use higher processing parallelism, SharePoint might skip some documents and they will land in Additional Info tab. By using "Reprocess SharePoint files" functionality you can separately try to make replacement in skipped documents.
Added support to make changes in texts (including links) of SharePoint Discussion Boards

To see current limitations of processing list items or discussion board items check following article.
Introduction of WebLogon brings connectivity improvements which are more and more required. To be able to release this ReplaceMagic version ASAP, focus was to enable processing of documents (core ReplaceMagic functionality) but processing of links in list items for WebLogon was postponed for later.
Of course, processing of list item attachments is still possible.
Fixed bug that, when CommandLine XML is used, ReplaceMagic was not able to decrypt password.
Added progress bar during import of previously scanned documents
Before if date fields were not properly formatted for import of scanned files ReplaceMagic was showing error message that file format is not correct. From this version ReplaceMagic will try to adjust wrongly formatted dates and continue with import.
New parameter "URL Decode links for link checker" - if link in documents had some special characters, for example é, they were converted to %C3%A9 which was causing that server with this link to return that link is broken even if it should work. With this parameter ReplaceMagic will do URLDecode converting %C3%A9 to é so that link checker can get correct response from the server:
[REMARK] Due to increase usage of SharePoint Online and other related cloud services, Microsoft is introducing even tighter throttling limits which will be added on the top of normal throttling. Evening and weekend hours should not be impacted but this is not totally clear. In case that you notice slowdown in processing with ReplaceMagic we strongly recommend to reduce number of documents for parallel processing (Configuration -> Configuration tab -> Parameter "Parallel document processing") or to enable parameter "Decrease workload during SharePoint throttling?".

New in version 2020.10.1 (1st of October, 2020)

Fixed issue that if SharePoint App-only authentication mode is selected client secret (password) is not in all places properly used. This authentication mode can be used in case that legacy authentication mode is disabled for your site(s). More details can be found in article "Granting access using SharePoint App-Only (use when Legacy Authentication mode is not allowed)"
Updated SharePoint section of help file (SharePoint errors, App-Only authentication, MFA,...)
Fixed problem that PowerPoint files are skipped if "Check broken links" is enabled and there are OLE links without any entry in Address field.
Per default ReplaceMagic works with parallelism of 5 documents at the same time (parameter "Parallel document process" in Configuration). As newer computers usually have more than 5 threads available, meaning they can process more than 5 documents in parallel, if this number is not increased ReplaceMagic will not optimally use hardware capacity. To go around this we are introducing parameter "Optimize workload ... after every ... documents" which will after defined number of documents try to increase workload to maximum number of available threads:
In case of that documents are stored on SharePoint might happen that SharePoint starts to throttle processing. To reduce risk that processing is full stopped by SharePoint (too much workload) you can set ReplaceMagic to reduce parallel document processing when SharePoint starts to throttle accesses to documents. TO set that use parameter "Decrease workload during SharePoint throttling?". In case that ReplaceMagic receives error messages 429 - too many requests it will reduce number of parallel documents for half as long as those error messages are shown. Minimum reduction will be to 1 document at the same time (sequential processing). In case that you want that ReplaceMagic later increase number of parallel documents for processing please select parameter "Optimize workload..."

Remark: if you have computer with more than 8 threads we do not recommend to use this option without parameter SharePoint safety belt
New parameter "SharePoint workload safety belt" - in case that ReplaceMagic should optimize workload to use maximum what current hardware can do with this parameter we are controlling that when processing is done against SharePoint we do not use more than 8 documents in parallel to reduce risk that ReplaceMagic is throttled by SharePoint. In case your hardware has more than 8 threads and you are using "Optimize workload..." we are recommending to using this parameter:
Fixed problem with mm/dd/yyyy format and license file
In case that during replacement process with documents stored in SharePoint some of them are skipped due to following error codes:

Document bigger than set limit
Document processing manually stopped
Document processing timeout reached
Error code 429 => SharePoint Throttling
Error code 503 => SharePoint Throttling

you will have possibility to prepare them for reprocessing immediately after initial replacement process is done by simple click on one button.
Steps:
1. When replacement process is done in dashboard you will see how many documents are skipped:

2. If you click on Additional Info tab

You will see all documents that are skipped with reasons why.
In case that you see documents with above mentioned errors by clicking on "Reprocess SharePoint files" ReplaceMagic will create collection of only those documents which you have to process immediately by going to Search & Replace tab where you will run everything exactly the same.

Remarks:
1. In case that documents where skipped due to document size they will be skipped again except if you do not change maximum size of file. See Configuration => parameter "Skip files bigger than"
2. If documents were skipped due to timeout to be able to process them you will need to increase timeout parameter. See Configuration => parameters "Maximum time to process document" and "Wait time to close document processing".
3. If documents were skipped due to SharePoint throttling (errors 429 and/or 503) there are two options:
a). reduce number of documents to be processed in parallel => see Configuration => parameter "Parallel document processing". As a smaller helper you can also use "Decrease workload during SharePoint Throttling"
b) Wait with processing few hours to allow that SharePoint lifts throttling limits. Please do not close ReplaceMagic as skipped files will be also gone.

In case of option 1 we would recommend to set parameter "Parallel document processing" to 1 so that documents are sequentially process one by one. In case that SharePoint allows that you enable parameter "Optimize workload" as that will increase number of documents for parallel process for one every X documents. Please keep in mind that parameter "SharePoint workload safety belt" is also enabled.

"Reprocessing SharePoint files" is visible only when selected scan location starts with http(s).

Additional remark - you can repeat "Reprocess SharePoint files" after each replacement process, basically, as long as you do not have any document skipped with above mentioned error messages.

New in version 2020.9.1 (1st of September, 2020)

Improved usage of regular expressions when search string starts with reserved character
In Excel documents under Link Sources there might be link sources that are visible over Data => Connection and Link Sources which are hidden. Previously, ReplaceMagic was showing all Link Sources which is now changed that ReplaceMagic shows only visible Link Sources. In case that you want to see all Link Sources go to Configuration => Processing and select parameter "Show all Excel Link Sources". Only shown Link Sources will be used later for replacements
Extended Link Source result list to include indicator if link source (Excel: Data => Edit Links) is used somewhere in Excel file or not:

New in version 2020.8.1 (15th of August, 2020)

Removed trial limitation related to position of links in documents
Extended export after scanning documents to include also Additional Info results (documents that were skipped)
Extended Console entries to include counter of skipped documents plus smaller adjustments in console entries
Extended CommandLine Config file to use settings for skipping files, folders or files and folders based on entered strings
(section:
<EXCLUDEFILESFOLDERS></EXCLUDEFILESFOLDERS>
<EXCLUDEFILESFOLDERSSTRINGS><EXCLUDEFILESFOLDERSSTRING></EXCLUDEFILESFOLDERSSTRING></EXCLUDEFILESFOLDERSSTRINGS>
see more here)

New in version 2020.7.2 (17th of July, 2020)

Fixed bug - flag ReadOnly was not set back to documents that were not changed during replacement process. This is happening in case when documents are not stored on SharePoint.
Further improvements...

New in version 2020.7.1 (1st of July, 2020)

Fixed bug that export of processing results during silent (command prompt) mode did not work.
Save of replacement configuration - Fixed problem that settings for replacement for SharePoint were not saved
Improved "Keep "Last modified date" and "Modified by" values" for documents on SharePoint (ReplaceMagic => Configuration => SharePoint)
Extended import of previously scanned documents (SharePoint) as in case that parameter "Keep "Last modified date" and "Modified by" values" was selected "Modified by" was not kept. Please check more details here as you will need to re-scan SharePoint documents to create full detailed export file.

New in version 2020.6.2 (19th of June, 2020)

Fixed bug that "Maintenance expired" popup appeared with valid license and English (Canada) date format (YYYY-MM-DD)
ReplaceMagic is now using FIPS compliant encryption algorithms
Extended selection in which hyperlink area change should be done. Initially, you could say that change should be make only in Address area of hyperlink and now you can set Address or TextToDisplay:

Default is both (nothing is selected).
As each hyperlink in Office documents has two properties: Address and TextToDisplay from this version changes in each of areas will be separately counted. For example, there are 2 hyperlinks:

After ReplaceMagic makes changes of google to replacemagic you will see both changes in results grid:

and in replacement dashboard one counter for Hyperlink.Address and one for Hyperlink.TextToDisplay:
Changes of SharePoint .aspx pages do not work anymore - Recently we noticed that SharePoint is blocking changes of .aspx page which worked before. After investigation it looks like that on site level Microsoft changed authorizations by including DenyAddAndCustomizePages which now blocking changes of .aspx pages (when you try to do that ReplaceMagic will show in AdditionalInfo tab under skipped documents that you did not have permissions to make changes). More details and workaround can be found in this article (PowerShell scripts).
Improved processing of SharePoint .ASPX, Wiki and Canvas pages in case that you have special characters or use languages like German French... To use new functionality you will need to set parameter:

New in version 2020.6.1 (1st of June, 2020)

Further improvements when using Multi-Factor authentication on SharePoint (still on beta)
From this version we included additional parameter "Stop replacements if backup does not work" (default: selected)

which is used if you select that ReplaceMagic has to make backup of your documents (no matter if this is backup of all or only changed documents). Basically, with this option if ReplaceMagic cannot create backup (for example, not enough disk space) documents will not be saved and even if ReplaceMagic will report that changes are done; documents will appear in Additional Info tab with message that due to the backup problem save did not work.
In case that you do not use backup functionality this parameter will not have any impact.
Extended support for OneDrive for Business [BETA] (URLs like: https://replacemagic-my.sharepoint.com/personal/<upn>)
Fix rare bug that ReplaceMagic was crashing during maxID search when document libraries had more than few hundred thousand of documents
Further improvements to find maximum document ID on SharePoint
Reduced default value of SharePoint Query Row Limit parameter to 4900 to avoid hitting normal SharePoint threshold limit of 5000
In case that you set parameter "Set ReplaceMagic comment"

ReplaceMagic will during check-in/check-out or change of moderation status use value from text field (here: "ReplaceMagic Processing"). In case that this parameter is not set ReplaceMagic will retain current document value. Previously, ReplaceMagic was putting empty string.
In case that you are attaching template to your Word documents ReplaceMagic can show those links and make their replacements. Attached Templates will appear under Link Sources tab (in Name column you will see Attached Template text) and if you want to make replacement in that area you will need to select replacements in Attached Template (Word):

New in version 2020.5.4 (15th of May, 2020)

Further improvements when processing SharePoint locations with more than 5000 items.
Fixed bug that PowerQueries sections was ignored when Excel documents were in SharePoint.

New in version 2020.5.3 (13th of May, 2020)

Added option to set SharePoint Legacy mode directly from form where you can configure SharePoint configuration
Changed process to identify maximum document ID in selected SharePoint location to avoid being blocked by number of documents (SharePoint default limit 5000 documents)
Cleanup of SharePoint parameters

New in version 2020.5.1 (28th of April, 2020)

Trial of 30 days is only for replacement process. Scanning of documents and check for broken links will not have any time limitation (or any other limitation).
From next release ReplaceMagic version numbering will change to format YEAR.MONTH.RELEASE -> something like 2020.5.1 which is first release in May. In case that there is new version in May next number will be 2020.5.2 or if next version is in June number will be 2020.6.1
Scan documents result table extended with DocIdUrl link (SharePoint only).
ReplaceMagic supports changes of source in Excel PowerQueries:
During generation of XML configuration for command prompt run all XML reserved characters are encoded to enable proper XML formatting. During start of ReplaceMagic with XML configuration file encoded characters will be decoded back to what you initially provided.
Extended logging of errors during test of SharePoint connections. Options "Create log file" and "SharePoint developer log info (enable only on ReplaceMagic team request)" from Configuration => Log have to be enabled.
During preparation for scanning of SharePoint location it is required to find maxID of documents in selected location. To accelerate identification process we included parameter MaxID range factor:

Default value is 2 meaning that upper limit everything when there are no documents in given range will increase according to the formula => NewUpperLimit = UpperLimit + 2*UpperLimit. As this sometimes might not be enough or is too much you can adjust this parameter. By setting lower than default of 2 preparation phase will take a bit longer or if you set higher factor number you might reduce the time. From our experience, value of 2 make usually most of the sense and should not be changed.
Added support for email formats EML and MSG - ReplaceMagic supports changes in hyperlinks in email message body

Email functionality is part of ReplaceMagic.Ultimate edition.
To be able to process documents ReplaceMagic needs access to ...\users\CurrentUser\AppData\Roaming\ReplaceMagic or ...\users\CurrentUser\AppData\Local\ReplaceMagic or ...\ProgramData\ReplaceMagic folder. In case that needed content is not there ReplaceMagic will automatically copy required files from installation folder (usually C:\Program Files (x86)\ReplaceMagic). If this is not possible you will get notification similar to:

and scanning or replacement process will exit.
It is important to grant permissions to user running ReplaceMagic to be able to create folders and write into them.
With parameter "List all skipped documents in Additional info tab" ReplaceMagic will show all documents that are skipped during processing including if document extension was not on list of selected extensions or if document create, last access or last modified dates are not in selected range, etc...
Previously, ReplaceMagic was showing only skipped documents during real document processing (scenarios like: document is corrupted, document is locked by somebody, document was password protected, etc...).
To enable this setting go to Configuration => Processing as select "List all skipped documents in Additional info tab":
Added option to select between SharePoint modern and legacy authentication protocols (SharePoint parameter: LegacyAuthProtocolsEnabled):

In case of this setting on True (default value) you will need to ensure that SharePoint parameter LegacyAuthProtocolsEnabled is set to true (see article SharePoint MFA (multi-factor authentication). As default setting on False as this setting will work in both cases. If you want you can enable legacy mode by setting it to true. Remark: In case that you have files with % in name when this parameter is set to False ReplaceMagic will not be able to save document after replacements are done and those documents will be shown in Additional Info tab as skipped documents. When legacy mode is set to True ReplaceMagic will not have this constraint but before setting it to True please check that your admins are allowing it. Depending on security policy this parameter might be disabled in your SharePoint environment.
We added in Beta mode Multi-factor authentication mode to form where you can select where you want to connect on SharePoint side:

More details about this authentication mode can be found here: SharePoint MFA (multi-factor authentication
We added additional logging features to measure how time is split during scanning and replacement in documents stored on SharePoint. To enable this option go to Configuration => Logs and select parameter "SharePoint performance metrics"

After this parameter is enabled in your logs you will see entries like (without comments in bold; btw. this values were when SharePoint was throttling our requests; without throttling we see 4-10 faster performances):

Binary Load Document: document.docx: 2143,2041 ms (comment: this is where we download documents from SharePoint)
Preparation for Meta Data processing: document.docx: 1270,1174 ms (comment: access to the SharePoint)
Replacement process: document.docx: 0,9958 ms(comment: processing done on your computer)
CheckIn/Out or Publish/Unpublish update: document.docx: 2007,0992 ms (comment: access to the SharePoint)
Preparation for save: document.docx: 89,7238 ms(comment: processing on your computer)
Upload to SharePoint: document.docx: 3177,0676 ms (comment: access to the SharePoint)
Set document Metadata back: document.docx: 16490,9978 ms (comment: access to the SharePoint)

Performance improvements of findMaxID functionality for documents stored in SharePoint
Extended result dashboards to include information about processing time split when working with SharePoint. To activate this feature you will need to go to Configuration => Logs and select option "SharePoint performance markers":

More infos: Scanning dashboard & Replacements dashboard
Improved error handling if ReplaceMagic databases are not available.
Added option to jump to SharePoint configuration directly from form where you can create SharePoint configuration:
Included reminder to select only really necessary options for SharePoint processing to avoid unnecessary SharePoint workload.
Optimized processing when no SharePoint options are needed to reduce unnecessary calls of SharePoint.
ReplaceMagic Themes - from this release you'll have possibility to change look of ReplaceMagic. Under Configuration you can find option "ReplaceMagic Theme"

Where you can select different design themes for ReplaceMagic installation.
SharePoint App-Only authentication mode - we added App-Only Authentication [BETA]

To use it you will need to create Client ID and Client Secret. Description how to do that can be found in article "Granting access using SharePoint App-Only"
Remarks about SharePoint Throttling and current COVID-19 situation: read here

New in version 4.8.1 (17th of February, 2020)

We noticed that UniqueID was used instead of DocID. With this version this is changed to DocID:

This will work only if Document ID Service is enabled. Otherwise we will try to read uniqueID and if that does not work ReplaceMagic will show empty field.

New in version 4.8.0 (16th of February, 2020)

Extended SharePoint functionality that multi-select SharePoint location works. Use Ctrl+Click or Shift-Click to select multiple locations at once.
Improved error handling during registration process.
Extended About form to include current ReplaceMagic version information.
Extended error handling during selection SharePoint locations for scanning/replacement.
Added UniqueID in case of documents stored on SharePoint. This ID can be sent to SharePoint to access file without knowing document location.
Fixed bug when major/minor versions were used and we try to unpublish already unpublished document.
Fixed issue with progress bar when SharePoint structure was expanding.
Added sorting of tree view showing SharePoint structure.
Provided info how to use ReplaceMagic on MFA enabled SharePoint site. See more details HERE.
Fixed that SharePoint documents are opened after clicking in ReplaceMagic grids (previously, not proper URL was set so documents could not be opened).
Improved performances when expanding SharePoint tree view structure.
Added column "Creation Date" in scan documents result table.
Filtering on creation, last modification, last access date changed to work with BETWEEN operator by setting start and end date:
Exports extended to include all added field. In case that you had export which you are using for later import you might need to add additional field (they can be with empty value).
Added support to scan SharePoint List Items for hyperlinks. Parameter "Process List Item hyperlinks?" has to be selected:

Optionally parameter "Include DocLibraries also?" has to be selected.
Big disclaimer: DocLibrary list item hyperlinks are connected to documents in that document library. In case that you are trying to change documents and document library list item hyperlinks if document is changed document library list item hyperlink cannot be changed in same replacement run. You will see under Additional Info tab that list item changes are not done. To correct them just run replacement process again.
Remark: ReplaceMagic will not check if native SharePoint URL fields (btw. they are controlled only by SharePoint) in document library are broken or not. Those fields are having links like: DocIdRedir.aspx?ID=JS24VZ4MQFT5-2144151531-14.
Extended ReplaceMagic to support changes of hyperlinks in SharePoint list items.
Added support to scan SharePoint List Items for hyperlinks. Parameter "Process List Item hyperlinks?" has to be selected:
Optionally parameter "Include DocLibraries also?" has to be selected.
Check here remarks regarding SharePoint lists configuration and impact of what ReplaceMagic can keep.
Fixed that click in tabs is opening processed document.
Improved console and logs output.
Fixed bug when RTD volatileDependencies.xml was lost after saving changes in Excel documents.
Added option to set UserAgent for checking broken links as some Web servers might reject requests without it. If this field is left empty UserAgent setting will not be used. This setting works only for WinHTTPRequest method.
Fixed bug that last modified date and editor were not kept after changes in Wiki/Canvas pages (content stored in SharePoint database).
Extended that ReplaceMagic can HTML encode/decode SharePoint pages (.aspx format) as legacy pages (like Enterprise Wiki) are encoded thus without decode is not possible to find links. As this is beta please test carefully as pages might be damaged if you make wrong replacements. To enable this setting go to Configuration=> SharePoint and select option HTML Decode/Encode SharePoint pages [BETA]:
From this version ReplaceMagic requires .NET version is 4.6.1 or higher.

New in version 4.7.5 (07th of January, 2020)

Added option to change VBA module name.
Added option to disable Excel formulas refresh when opening ReplaceMagic changed document. Check Configuration => Processing => Parameter "Do not refresh formulas in Excel documents".
During preparation for silent run (start of ReplaceMagic from command line with XML file) you can select that username and password to connect to SharePoint are encrypted to protect user data if somebody has access to XML file.
Silent run supports option to export of scan and replacements results (data in result grids in ReplaceMagic) and also to send them to provided email (see Configuration => Notifications):

Default location is C:\Users\Your_User\AppData\Roaming\ReplaceMagic
Silent run now supports multiple configuration files. Simply create needed number of XML configuration files and start ReplaceMagic with "ReplaceMagic ConfigFile1.xml ConfigFile2.xml ... ConfigFileX.xml" and application will process configuration files one by one.
Email Notifications - ReplaceMagic supports option to send notification email with scan and replacement results after command prompt run. To configure email system go to Configuration => Notifications:

Parameters:

Mail Server - enter your mail server name
SMTP Port (default: 25) - in case that you use some other port enter it here
POP Port (default: 110) - in case that you use some other port enter it here
Sender Email - email from with email will be send (usually has to be email of mail account (username/password)
Receiver Email - email to which notifications will be send. If this field is empty email will be sent to sender email address
Domain - if you are using Exchange (Exchange Web Service) you might need to enter your user domain
Username - enter username (usually your email address) for your email account
Password - enter password for your email account
Encrypt mail username & password - as configuration is saved as plain text ReplaceMagic can encrypt username and password before saving them to the configuration file
Button "Show Password"- by clicking here ReplaceMagic will unhide/hide text in password filed.
Button "Send test mail" - by clicking there we will try to send email to entered email address. After try you will see message telling you if all worked or not.
Mail Server type:

SMTP - standard mail server settings
Exchange (EWS) - use in case that you have Exchange server

Due to different mail server configurations in case of issues let us know. Please provide details like:

Do you use Proxy?
Do you use special ports?
Do you use special SSL configuration?

Default export location changed to C:\Users\Your_User\AppData\Roaming\ReplaceMagic\Exports
All export options (except export from Console tab) are extended to support send of export files to configured email (Configuration -> Notification)

New in version 4.7.4 (07th of December, 2019)

Changed parameter name "Expected max. DocLib size (default value: 150.000)" to "Max docID value". New default value is set to 1.000.000.
Fixed problem that when parameter "Max docID value" was set to some non-default value after restarting ReplaceMagic default value was always used.
Extended SharePoint developer log entries to provide more details.
Extended that hyperlinks in OneNote documents are reported according to where they are=> TextNode hyperlinks and ImageNode hyperlinks.
Fix calculation for parallelism. Previously number was defined like physical CPU x cores x logical CPUs which was wrong as number of logical CPUs were core x threads. Now ReplaceMagic will show # physical CPUs, # cores and # threads with total number like # physical CPUs * # cores * # threads.
Fixed periodical issues when processing VBA code in Excel files.
Fixed counter during SharePoint documents processing when there were more than 5000 documents in selected location.
Improved error handling.
Changed export and import functionality as a preparation for coming changes (stay tuned...).
Minor bug fixes and improvements.

New in version 4.7.3 (16th of November, 2019, 2019)

Fixed problem with usage of Regex when strings contained regular expression escape characters.
Cosmetic change in About form to show maintenance validity when date format was not properly converted.
Added tab with button to go to our document conversion cloud tool PDFtodo (www.pdftodo.com).
Improved error handling when processing documents.
Added options "Developer log info" and "SharePoint developer log info" in Configuration => Logs to enable collection of developer logs (only on ReplaceMagic team request).
Improved check of broken links to return real error code returned and not to show, in most cases, "404 link not found".
Fix bug that processing duration shown in dashboard was changing with every dashboard opening in case of time in minutes or hours.
Extended Configuration to show # physical CPUs, # cores and # logical CPUs.
Removed setting to check only limited number of links in trial version. Now, ReplaceMagic will, if instructed, always check links without any limitations (number of links to be checked).
Fix bug when processing .aspx pages stored in SharePoint (save was reporting Stream closed error).
License key is changed => All customer with valid maintenance will need new license key. Send us email to support@replacemagic.com and we will generate new license file.
Fixed minor bugs.
ReplaceMagic supports now changes in VBA code in Word documents (documents with docm extension).
Fixed issue that created, modified and accessed timestamp was converted to UTC instead to keep local time.
Fixed that when "Extended network drives" option was used no scan location was selected until not clicked in a treeview.

New in version 4.7.2 (9th of August, 2019)

Further improvements of changes in older Excel formats. We recommend this upgrade in case that you have older Excel file formats.
Improved VBA processing in Visio documents.

New in version 4.7.1 (3rd of August, 2019)

Additional extensions added in default set of extensions => aspx, js, css. Of course, it is still possible to add custom extension.
Moved selection of changes in SharePoint pages (Wiki/Canvas) to separate tab in Search&Replace form. All later SharePoint specific developments will be in this tab.
Extended support (search&replace) for Link Sources in PowerPoint documents (for example, if you have Excel chart imported in PowerPoint presentation).
Remark: In case that Automatic Update in PowerPoint document is not set and new link for external chart does not exist or is not accessible ReplaceMagic will make a change but chart in PowerPoint document will still be the old one. To manually update chart (pull data from new location) will need to right-click on chart and in context menu select option "Edit Data" which will open source Excel file. After Excel is opened chart in PowerPoint document will be automatically updated.
Second option is to click in PowerPoint on File => "Edit Links to Files" and there to select "Automatic Update"
Adjusted export to Excel functionality to split results in multiple worksheets if number of rows is bigger than 1.000.000 (to avoid Excel limitations). There are some cosmetic issues (header row color not always the same, to be fixed later).
Fix bug when excluding "Table of Content" links in Word documents.
Extended hyperlinks display in Word documents to include also parameters.
Included that fixing of broken hyperlinks in Word document covers also hyperlink parameters.
Added in installation information that .NET 4.5.2 is required.
Changed installer type and publish setup as EXE and not MSI.
(Expert option) - Added converter of not supported VSD,VSS and VST Visio file formats to newer VSDX, VSSX and VSTX.
Until this version ReplaceMagic was not able to read and save older Visio file formats (VSD/VSS/VST). From version 4.7.1 you will have option to instruct ReplaceMagic to convert older in newer formats. To set this feature go to Configuration => Processing and select option "Convert Visio (VSD/VSS/VST) docs in VSDX/VSSX/VSTX format?"
Disclaimer: We will always keep original Visio file format (VSD/VSS/VST) and create new file in newer Visio format. In case of network drives if you specify that ReplaceMagic should create backup beside original and new file you will also have backup file.
In case of SharePoint only old and new file will exist.
Added support for Visio VSX and VTX file format.
Added "Proxy Configuration" to "Add SharePoint Site" form where you can provide proxy details (proxy URL, port, username and password). Only HTTP proxies are working (HTTPS does not work for now).
Added option to delete list of saved Search&Replace strings in Search&Replace form
Changed that double click on form used to select SharePoint location is always opening only one level below. Before complete clicked node structure was opened at once which was challenging in case that there were plenty of items in opened locations.
Added option to delete saved SharePoint connections from Connection History drop-down

To delete entry just selected in dropdown and press button.
During SharePoint changes ReplaceMagic was setting after check-in/check-out, publishing, approval comment text. Now comments by ReplaceMagic can be removed or you can set your own text:

All documents stored on SharePoint have unique ID. Normally document IDs are created in sequential way but if some documents are deleted you might have gaps between document IDs. Due to checking numbers in steps of 5000 (previously used in ReplaceMagic) might happen that some documents were not found. To address this case we provided new functionality to find highest document ID in DocLib and to loop until this number is not reached eliminating possibility that some files are missed. As this requires that we loop until maximum number of items in document library (30.000.000 documents) to avoid unnecessary loops you can set expected maximum document library size (default value: 150.000 documents in DocLib):

Just as a reference - scan in our test site with this parameter set to 500.000 took around 90-100 seconds (with Ultra fast scan option) and with parameter set to 30.000.000 it took around 180 seconds. In total there were 200 documents in this site.

Added SharePoint DefaultCredentials logon option (BETA):
Improved logic to check relative links in SharePoint documents and pages
Added button to start short video with explanation how to use ReplaceMagic

New in version 4.7.0 (19th of May, 2019)

New in version 4.6.9 (3rd of May, 2019)

Improved processing of big SharePoint locations (more than default SharePoint threshold value of 5000 items in list view)
Extended ReplaceMagic Search&Replace form to support changes of backslash to slash and slash to backslash immediately during replacement process. This is useful if documents are migrated from local network to SharePoint and all backslashes should be converted to slashed.
Extended generation of command line XML file to include also slash/backslash conversion settings
Extended saving of Search&Replace configuration "Save configuration" to include slash/backslash settings

New in version 4.6.8 (31st of March, 2019)

Extended command line processing to support also documents stored on SharePoint. Parameters can be configured directly from ReplaceMagic (see below) or you can manually create XML config file (see ReplaceMagic Start - CommandLine)
ReplaceMagic extended to support generation of command line parameter file. To generate file set everything for replacements (location(s), document type(s) and configuration in Search&Replace form). If you press in Search&Replace button "Silent run params" in newly opened form you will see XML text which can be copied in file where you keep command line parameters:
File format for command line parameters are changed. See more in section ReplaceMagic Start - CommandLine Parameters
Fixed counters for custom extension in scan and replacement dashboard
(BETA) Extended that ReplaceMagic can make changes in SharePoint pages content which is stored in SharePoint database (not part of .aspx page). To use this functionality during search&replace go to Search&Replace option and set:

IMPORTANT: Currently, not checked if ReplaceMagic can keep last modified date and editor or approval/publish state or versioning status.
Fixed check of links in custom file extensions if link was formatted to start and end with uppercase (like: <A... </A>)
Changed that text files are opened with default system encoding (mainly to avoid that non-standard characters are wrongly shown (for example, German letters))
Code cleanup of Export List functionality
Extended export of SharePoint documents to include unique document ID generated by SharePoint
Extended ReplaceMagic to be able to export and import scanned SharePoint documents. To do that following is needed:

Export:

This will create 2 export files (default names: ReplaceMagic - Find Documents export.csv and SP_ReplaceMagic - Find Documents export.csv)
Once documents are created do not change document name
Import:
Before you can import SharePoint documents you will need to log to the SharePoint site where documents for import are.
Example, I exported documents stored on https://replacemagic.sharepoint.com/Shared Documents
To be able to import and process them it is needed to reconnect to https://replacemagic.sharepoint.com. To do that go to

and add SharePoint site (https://replacemagic.sharepoint.com):

After site is added just click on Ok and proceed with documents import:

This will create needed for processing of exported SharePoint documents.

Not yet tested: if ReplaceMagic can keep Last Modified Date and Editor during replacement process of imported documents.

Fixed bug that import of previously scanned documents did not work
Fix bug when replacement process is started without scanning document that skipped files are shown in AdditionalInfo tab
Improved finalization phase of ScanDocuments (performance improvements when preparing list of skipped documents)
Extended ReplaceMagic to allow custom location for backup of documents (there are 2 options for backup: all documents or only changed documents)

Flow:

Set "Create backup", if needed enter backup extension. If backup extension is not defined ReplaceMagic will copy documents to new location
Select location for your backup. If nothing is selected ReplaceMagic will make backup in same folder like your original document
How are documents copied - for example, you set that backup location is w:\Backup. Document which ReplaceMagic should backup is coming from location c:\_work\some_subfolder and document name is TestDocument.docs (full path: c:\_work\some_subfolder\TestDocument.docs)
ReplaceMagic will change : with - and it will create some folder structure like original has =>
w:\Backup\c-\_work\some_subfolder\TestDocument.docs
This will allow you to easily restore documents as original folder structure is still there

Content Approval setting within SharePoint

Peformance improvements during scenario with Content Approval setting for document library
Processing flow changed to ensure that flags are kept. In case of Content Approval last modified date and editor can be kept only for documents in Draft version. Documents with other status values will keep status flag but last modified date and editor will be automatically changed by SharePoint after making changes in documents.

Updated counters after scan documents. How they are working - ReplaceMagic will scan your files and during that process apply different filters like if file is bigger than some size, if you want to skip document based on some time stamp, etc... Filtered documents will be reported in Additional Info tab. From subset of found files (not filtered documents) ReplaceMagic will start to read content of files and if file is, for any reason, not accessible application will put that file also in Additional Info tab. Basically there you will see all skipped documents (plus reasons).
In following example, you can see more details:

In total 72 documents were scanned. 39 were really opened (processed docs) and 33 were skipped (16 files as they are bigger than set size and 17 as there was problem to open them)
In Scan Documents (in progress bar) during processing you will see that 56 documents are scanned (which is total of 72 documents minus 16 skipped due to size) and after scanning is done you will see:
In total: found documents before filtering 72, after filtering 56 (we removed 17 skipped due to document size), 17 as ReplaceMagic was not able to open them, 39 which were really scanned. Overall: 16 + 17 + 39 = 72 documents
We could exclude documents skipped due to file size but we intentionally left them as from AdditionalInfo tab you can import them with one click for further processing

Further performance improvements in scanning process (reduced number of calls to FileInfo)
Further performance improvements in replacements process (reduced number of calls to FileInfo)
Fixed bug that maximum document processing time is reported as smaller than wait time to complete processing when it was not
Added popup to notify user that maintenance period expired including button to send direct email to ReplaceMagic with request for extended maintenance information. From popup you can disable apprieance of this form. After installation of new version ReplaceMagic will reset this setting again. Setting is user specific.
Added popup to notify user that there is new ReplaceMagic version available including details about changes in latest version. This popup can be postponed for next 14 or 30 days or completelly disabled. After installation of new version ReplaceMagic will reset this setting again. Setting is user specific.

Fix issue with Microsoft FileInfo method which was not recognizing document extension is some cases
Improved processing of documents with # and % in filename (related to SharePoint.Online)
"Search in Subfolders" is per default selected

New in version 4.6.7 (02-24-2019)

Improved performances during SharePoint processing when documents with changes are processed
Rewritten SharePoint coding when processing document libraries with Content Approval and/or Major/Minor versioning
SharePoint.Online SSO logon additional changes (functionality still in BETA)
Changed how LinkSources in Excel documents are processed
Extended support that ReplaceMagic can process documents in SharePoint sites collection and not that you have to login in each of sites separately
Bug fixing when processing documents in SharePoint OnPrem. SharePoint.Online allows # and % in file name and support for that caused issues on SharePoint.OnPrem.
Improvement during check for broken links in documents stored on SharePoint (Online and OnPremise) - in case that relative link is found ReplaceMagic, during check if link is broken, will show full URL. SharePoint is doing something similar. Links in the document will stay the same. Due to security reasons might happen that check for broken links will not work (potential error code: "The remote server returned an error: (403) Forbidden.")
Improved cleanup of long running documents
Improved checks of memory utilization
Cosmetic changes

If something is in RegEx field and checkbox is unchecked RegEx content is removed
Fixed double showing of replacement dashboard when processing is manually stopped
Fix problem that when processing is canceled in some cases all buttons are disabled (only option to continue processing is to close and re-open ReplaceMagic again)

New in version 4.6.6 (2nd of February, 2019)

Improved execution time of preparation phase of scan documents
If you go straight to find&replace improved performances of initial preparation phase
Significantly improved performances of ultra-fast scan
Added additional SharePoint.Online authentication option which should be used in case that you are using SSO (single-sign on) to log to your SharePoint.Online. This is beta version
Extended scanning dashboard to show more document details after ultra-fast scan

New in version 4.6.5 (20th of January, 2019)

Further OneNote improvements...

New in version 4.6.4 (16th of January, 2019)

Improved replacement process when using regular expressions. More about regular expression -> read here...
Fixed bug that export of result grids did not work

New in version 4.6.3 (14th of January, 2019)

During 2018 SharePoint.Online started to support some special characters in folder(s)/file(s) name. ReplaceMagic can all process those documents.
Improved result display in dashboards (removed "bad" files from "processed" documents counter)
Extended that all document types are shown in Console view (Text/Custom files were missing)
Extended Dashboards to show text/custom extension files
Included check that export results does not work if result tables are empty
Fixed bug - due to missing exception handling, if maximum memory limit was reached, ReplaceMagic was not executing memory cleanup routine.

New in version 4.6.2 (12-05-2018)

Every control with folders tree view extended to include button to select "Extended network drives" which will give more flexibility when selecting folder location
Parameter "Wait XXX seconds on threads to finish" will be used to when finishing document processing to set timeout how long ReplaceMagic will wait to show dashboards and processing results. In case that some documents are still not fully processed they will be reported under AdditionalInformation tab with message "Processing timeout reached...". Those documents can be imported directly from AdditionalInfo tab for separate processing. Default value is 300 seconds.
Button to filter extensions for processing renamed from "..." to "Docs filter"
Improved messages during processing finalization phase to be more descriptive
Included Toggle All button when selecting which Document Properties should be included in search&replace
Changed that when user goes directly to Search&Replace (instead of first doing Scan Documents) ReplaceMagic is doing Ultra fast scan and then Search&Replace. This will accelerate direct replacement process.
Added tool tips to some controls in Scan Documents tab
Extended result grids to support direct document opening when user does double-click on some file in result grids
Added feature "Active Documents" which will tell you which exactly documents are currently processed. This works for scan and replacement process.
In case that you want to stop processing of some document just do double click on filename in Active Documents form
Added parameter "Maximum document processing time" with default value of 180 seconds. If ReplaceMagic does not have enough free processes to run scan or replacement process all documents that are opened longer than timeout value will be stopped and reported in Additional Info tab.

IMPORTANT: If document entered save phase thread cannot be stopped anymore. Reason is simple - if you kill running document during save ReplaceMagic might break saving of document leaving it in unusable state. Also "Maximum time to process document" parameter will not have any impact on documents when they are in save phase.
Added question "Are you sure that you want to start replacement?" before you set ReplaceMagic to execute replacement process. This warning can be switched-off by selecting parameter "Suppress Warnings" in Configuration.
When replacement process is running you will see process mode (Preview or Execute mode)
Changed parameter "% of memory used by ReplaceMagic" to check total available memory instead memory used by ReplaceMagic. New parameter name "% of memory used when running ReplaceMagic". In case that you set this parameter to 90 and total used memory is above that value ReplaceMagic will not open new documents until memory is not below this parameter. Memory reduction can happen if document processing is done and memory is released or "Maximum document processing time" parameter value is reached and ReplaceMagic stops processing affected document(s)
Minor bugs fixing

New in version 4.6.1 (11-18-2018)

Cosmetical changes on scan and replacement dashboards
Dashboards now showing total number of found, skipped and processed documents with appropriate graphical overview in pie-charts
Reorganize Search&Replace form to fit better to lower screen resolutions (height: 690px)
Added option to save and re-use later search&replace keypairs directly from the application
Trial version change: Increased check of broken links to 10 (from 3) per document
Extended messages shown during finalization steps of scan documents or search&replace process
Changed column name from "Broken Links Counter" to "# Broken Links" to have it in same format like other counter columns
Added tool tips next to some of controls in Scan Documents tab
Included check to prevent replacement starting if no document area for replacement is selected
If you do double-click in grids that will open document in appropriate application. There is exception => in Scan Documents by clicking on some row in grid you will open new form where you can get information of links in selected document. Document opening will work only if in Windows document extension is connected to be opened by some application.

New in version 4.6.0 (11-07-2018)

Extended list of scan documents results to include number of broken links per each document (only if check of broken links is enabled)
IMPORTANT: in case that you previously exported scanned documents to be later imported this will not work. Please add additional column after number of Pivot Table counter and put 0; in every row.
Currently sorting in Scan Documents tab is as that all columns are of text type. Changed that date and number columns are really of date and number type so sorting is properly done.
Fix counters of change broken links in case of Powerpoint files
Minor design changes

New in version 4.5.9 (11-03-2018)

You can now decide where you want to keep ReplaceMagic logs. To set location go to Configuration => Logs
Configuration form now has Window frame to be more visible when you open it
Additionally improved processing messages to help you better understand what is currently on-going (more details provided in system messages)
Improved processing of documents stored on SharePoint
Improved messages shown during check of broken links (additional classification added (SIP address, JavaScript link...))

New in version 4.5.8 (10-13-2018)

Improved system messages
Fixing problem if "Skip files bigger than" was set to 0 that ReplaceMagic did not make replacements

New in version 4.5.7 (10-03-2018)

Extended log file to include processed file size also
Changed that ReplaceMagic is started in normal size and not maximized like before
Included in Configuration information how many logical processors your computer has
Maximum number of parallel documents set to 100 (which is anyway too big for 99% of current computers)
During scan of documents ReplaceMagic is going through selected locations (you will see Read Folders in progress bar). Now you can set over Configuration after how many scanned documents you would like to see update in the progress bar:

Recommendation is 1000 or in case of bigger location (according to number of documents stored there) at least 5000 or maybe every 10000
Extended ReplaceMagic to remember previously selected document extensions for processing. This means when you close ReplaceMagic next time when you start it, it will have pre-selected all extensions used last time.
Instead of showing only if HTTP(s) links are broken or not, ReplaceMagic will now show also returned status code and descriptive name. More infos about status codes: https://docs.microsoft.com/en-us/dotnet/api/system.net.httpstatuscode?redirectedfrom=MSDN&view=netframework-4.7.2
Additional error description will be shown during SharePoint connection (only if option Suppress Warnings is not set):

If Suppress Warnings is set message box will not appear, you will only see "No connection, please check logon data!" message.
Enabled TLS 1.2 as after 10/31/2018 SharePoint.Online will support only TLS 1.2 (more info: https://support.microsoft.com/en-us/help/4057306/preparing-for-tls-1-2-in-office-365)

New in version 4.5.6 (09-15-2018)

SharePoint support extended:

All SharePoint Libraries? - (BETA version) by setting this option ReplaceMagic will access and scan all locations at SharePoint. As this is risky operation because you might change some of system files be extremely careful. Remark: if SharePoint is blocking changes of some of files ReplaceMagic cannot go around that limitations. This is mostly on SharePoint.Online side but might happen also with on-premise version.
SharePoint Content Approval - ReplaceMagic supports also Content Approval settings. In case if your SharePoint document library has option "Require content approval for submitted items?" configured ReplaceMagic will keep document approval status. Due to SharePoint API limitations we cannot keep in that case "Do not change "Last modified date" and "Editor" data.
SharePoint Versioning - ReplaceMagic allows you to control versioning of documents stored on SharePoint from ReplaceMagic. If this option is selected depending on SharePoint configuration ("Create a version each time you edit a file in this document library?") ReplaceMagic will set selected version. Options are that we create Major, Minor or overwrite existing version. More details in Configuration description => SharePoint Configuration.

Improved processing of documents stored in SharePoint
Improved messages during checks of broken links. Message "Timeout reached" replaced with "Most likely broken link or server down => No response from the server received!"
Improved error handling during SharePoint processing
Improved processing of password protected documents. If ReplaceMagic does not have values for password (nothing entered in password fields) password protected documents will be skipped (with notification) without ReplaceMagic trying to open them. This might bring some performance improvements.
Extended content of Additional Info tab - in case that setting to skip documents bigger than some size is enabled now in list of skipped documents ReplaceMagic will also show document size
Extended extension selection form to support multiselect (possibilities: Shift + Range or Ctrl + Single clicks on extensions). Previously only one by one extensions could be selected
Extended configuration to show how many documents in parallel should be processed based on number of logical processors. This is just indicator as this number might bi higher or lower
Reduced default parallelization to 5 (from 10)
Extended each form that click on Escape will close the form
Changed Register form to allow that new license is entered. This is important in case of activation of extended maintenance. Now just click on register and enter new license to activate it.
About form changed to show how long free maintenance (free upgrades) is still valid. Before only purchase date was shown.
Improved error handling & notification
Extended configuration with option to set time format for processing time shown in dashboards after scan of documents or after replacement process. Options are seconds, minutes or hours.
Changed export in Scan Documents tab to enable only acceptable options based on selected export file format. For example, export to CSV supports only "Make export for "Import files" (only CSV export)". Other files formats (Excel, PDF, HTML) support other export methods.
ReplaceMagic will keep history of last 10 SharePoint logon connection details per Windows named user:
Minor bug fixing

New in version 4.5.5 (07-09-2018)

Parallel document processing parameter which defines number of documents that ReplaceMagic can process in parallel can now be changed also during the processing (scanning or replacement process). To do that, during processing, just go to Configuration and set and save new value which will be used few moments after change is saved.
Max memory used by ReplaceMagic can also be changed during processing (scanning or replacement process). To change value during processing just go to configuration and set new value which will be used immediatelly after you save configuration.
Parameter "Skip files bigger than ... Mbytes" can we also dynamically changed during processing similar to "Max memory used by ReplaceMagic" and "Parallel document processing"
Added parameter "Re-read configuration after XXX documents" which is controlling if configuration file should be red during documents processing. Currently, ReplaceMagic works in a way that it will read configuration file when you start ReplaceMagic. With this change you can change configuration during processing and after defined number of documents ReplaceMagic will re-read configuration file and pickup new values. For this to work during processing parameter has to be enabled before you start with processing.
Added option to enable ReplaceMagic to show Windows Shortcut document properties in Hyperlinks tab:

Following properties will be shown (only if they have some value): Arguments, Description, Hotkey, IconLocation, TargetPath and WorkingDirectory
Fix bug that Windows Shortcut counters were not part of Scanning Dashnoard (Document Types and Document Size in bytes)

New in version 4.5.4 (06-24-2018)

Added option to open last generated scanning or replacement dashboard. Initially dashboard was shown only after scanning or replacement process and it was not possible to reopen it.
Added option to open export file directly from Export form (Scan Documents, Hyperlinks, OLE Links, Link Sources, Pivot Tables, Search&Replace and Additional Info tabs).

New in version 4.5.3 (06-17-2018)

Added support for SharePoint 2010 (beta release). We cannot guarantee that all feature will work. In case of issues let us know and we will see what is possible to be done but there are limitations in Microsoft model which probably we cannot override...

New in version 4.5.2 (06-13-2018)

Improved processing of PDF documents stored in SharePoint

New in version 4.5.1 (06-08-2018)

Cosmetical changes
Digital signature of ReplaceMagicUpdater.exe application

New in version 4.5.0 (05-27-2018)

Due to big addition to support SharePoint natively new version number will go from 4.1.7 to 4.5.0
Added native support for SharePoint processing. For more information click here
Added feature to show slide on which hyperlinks are identified in Powerpoint
Improved setting of custom extensions
Fix bug that counters in scan documents and replacement dashboard were reverted between Powerpoint and Visio
Added that hyperlinks connected to charts in Powerpoint are also reported (under Link Source tab). Replacement of those links is not possible.
Added that Commands under link sources can be also chaged
Improved resize of columns inside of all result grids
Added following SharePoint options:

Do not change "Last modified date", "Author" and "Editor"
Should ReplaceMagic check-out/check-in documents?
Enforce check-in? (all documents checked-out by other users will be checked-in for processing)
Query Row Count (default: 5000) (SharePoint default: no more than 5000 files can be read in one pass; use this field to set your configured limit)
Important: ReplaceMagic can keep "last modified date", "author" and "editor" only if user used by ReplaceMagic belongs to Site Administrator Collection

As SharePoint is controlling workload created on the platform (they might throttle workload or even block it) use parameter "Parallel document processing" which can be found under Configuration => Configuration.

New in version 4.1.7

Scanning dashboard extended to show date split per creation, acccessed and modification date. Groups are 0-1/2 months, 1/2-1 month, 1-2 months, 2-3 months, 3-6 months, 6-12 months, 1-2 years, 2-3 years, 3-4 years, 4+ years.
This will help you understand how many documents are not accessed recently or to check when documents (number of documents) were created or modified.
This overview can be switch-off over Configuration => parameter "Add docs age stats to scanning dashboard":

This parameter can be set only if "Show scanning dashboard" is enabled.

New in version 4.1.6

Fixed bug when using multiple passwords to unlock documents in case that separator was not |
Minor bug fixing

New in version 4.1.5

Improved checks of UNC file paths
Extended check of URL links so that different method can be used (originally only HEAD). Supported methods: GET / POST / HEAD

Fixed that single documents with upper case extension can be selected
Changed selection of folders to be the same way how Windows behaves

New in version 4.1.4

Improved processing of VBA in VDX documents
Improved processing of LinkSources in Excel documents

New in version 4.1.3

Added support to make changes in VBA project in Visio documents
Improved usage of regular expressions
In case that documents were skipped due to the size limit parameter now you can import them for separate processing directly from AdditionalInfo
Document with internal links (address was empty; for example, table of content), when check for broken links was enabled, were skipped due to suboptimal error handling. This is fixed now and internal links will not be showstopper anymore
Error-handling improved
Extended processing of hyperlinks in OneNote documents - hyperlinks behind images in OneNote documents can be also updated
Improved replacement of hyperlinks in header/footer of Word documents
Improved check of broken links
Coding optimization (code cleanup)

New in version 4.1.2

Added Ookii.Dialog component which can be used to select network mapped folders (mapping done with "Add a network location"). Select Folder and Select Folder(s) forms are extended with this feature.
Added parameter "Do not change file links if replacement is longer than 235 characters" - in case if replacement string is longer than 235 characters change will not be done. This works in case of Excel documents when changes are to be done in formulas and LinkSource. Reason is that Excel cannot handle longer strings (235+ characters) so it might report that document is corrupted. To avoid that set this parameter.
When selected folder or files for processing are changed Find Documents list will be empty to be ready for new scan of documents. Also direct changes are working immediatelly over new selected folder(s)/files.
CommandLine parameters extended (see ReplaceMagic Start - CommandLine parameters)
Added option that you can save configuration of Search&Replace form. All settings except document properties and search&replace key pairs will be saved.
Added option to filter documents based on creation date. Previously filtering was possible on last modification or access date.
In case that file links were started with file: they were always reported as broken. This is fixed now.
ReplaceMagic folder structure is changes. Previously we saved all ReplaceMagic files under ...\Webtime Corporation\ReplaceMagic. Now all application files are saved directly in \ReplaceMagic\ folder without company name in the path structure. Due to this might be needed that you have to re-apply license. This will be one-time action and in the future we will stick to this new folder structure.

New in version 4.1.1

Previously installation folder was ReplaceMagic.Total. To avoid confusion regarding edition new installation folder will be only ReplaceMagic
Improved exception handling when opening PDF documents. Messages are more meaningful
Improved exception handling when opening older Word documents (Word 95). As they are not supported now it is understandable why document was skipped
Added option to skip documents bigger than some size. In case of huge documents processing was taking long so to avoid performance degradation now you can set size above which documents will be skipped. This is setting "Skip files bigger than..."
CommandLink parameters extended for SKIPOFFLINEDOCUMENTS and CONTINUEREPLACEMENT
Movement of selected document extensions for processing improved
Added UltraScan which will only create list of documents for replacement process without opening a single document. In case if you do not care about links in documents this option make sense
Added ReplaceMagic.Text - now you can process custom added extension where documents are treated as a text files. By default extensions like .txt, . htm, .html, .csv, .bat are processed but you can add any custom extension
ReplaceMagic.Text is part of ReplaceMagic.Ultimate version
Extended Excel part to process hyperlinks connected to document shapes
Extended ReplaceMagic.Text to be able to identify hyperlinks in documents
Extended changes of LinkSources in Excel documents to support replacements of SourceFile properties also. Initially changes were done only in case of ConnectionInfo property
Extended CommandPrompt mode to do only Scan Documents with section [SEARCHREPLACE] is empty. Before ReplaceMagic was not doing anything in case of missing [SEARCHREPLACE] section
Added that broken files are shown in AdditionalInfo tab after replacement process. Initially this was done only after scanning documents

New in version 4.1.0

Fixed issue when opening some OneNote documents (rare case)
Fixed processing of Link Sources in Excel documents
Included option to enable "Ultra fast document scan" which will simply add files to "Find documents" table which is used later for replacement process. This will only show basic document properties skipping any content information (hyperlinks, OLE links,...)
Improved error handling (better messages when unsupported document is accessed)

New in version 4.0.9

Improved processing of documents over the network.
Improved error handling in case of old Excel documents (Excel 95)
Cosmetic changes. Better layout for different font scale sizes
ReplaceMagis supports setting to skip Offline documents
Added configuration setting "Update Read Folders status" - by setting this ReplaceMagic will show preparation of files for processing in progress bar
Added option to set what should ReplaceMagic do after first change is done. Per default, once when change is done we are skipping further changes. Now you can set that ReplaceMagic should continue. Setting is in Configuration => Processing => Continue replacements after first change?
In case of export to Excel if cell has more than 32.000 characters export will not work (Excel limitation), with this version export will not be stopped due to this Excel limit

New in version 4.0.8

Added option to control maximum memory available for ReplaceMagic processing. To set limit go to Configuration:

Default is that all available memory can be used (100%)

Improved processing of hyperlinks in Word documents
Fix bug: when changing hyperlinks in Excel document if change was from UNC to normal drive, "file:" was added without need.

New in version 4.0.7

Added possibility to set text alignment of master form progressbar:

Alignment can be done over Configuration => Configuration

Start with CommandLine attributes - Extended ReplaceMagic to be started with command line parameters. With this option you can schedule ReplaceMagic to process documents without need to set what should be done. More in "ReplaceMagic Start"
ReplaceMagic is storing configuration files, license,... in local user folder. To enable multi-user usage on Windows Server or over Citrix please copy license.dat file directly in ReplaceMagic installation folder which is per default C:\Program Files (x86)\ReplaceMagic.Total. If you changed installation folder then copy license.dat into that folder.
New feature to specify what types of links should be replaced => if you specify changes of hyperlink address only you can set what type of links (hyperlinks, files links or any) to be processed:

Improved hyperlinks and file links check if they exist (to be set over Configuration => Processing)
Extended support for processing of VSDM, VSSM, VSTM document types
Added scan documents and replacement process summary after processing is done. Apperience can be controlled over Configuration => Show scanning summary and Show replacement summary

Added option under Configuration => Processing => Skip empty hyperlinks (Word - Table of Content) which will allow ReplaceMagic to skip all links where address is empty. This is mainly the case of Table of Content in Word documents
Added option to skip processing of TextToDisplay in PDF documents. This is done due to high memory consumption in this case. To set this go to Configuration => Processing => Skip TextToDisplay in PDF documents (memory decrease)
Minor bug fixing

New in version 4.0.6

If you click on button "Clear List" ReplaceMagic will ask if you are sure. This is included to avoid that processing results are deleted by mistake.
Processing summary is now moved completely at the end in Console view after BadFiles report
We extended ReplaceMagic with option to check are there new updates:

Currently this is manual process as you have to click but ultimate goal is to include automatic checks and that will follow.

Added option to enable filtering (only Professional edition) in result grids. To set this go to Configuration => Enable filtering:

Filter options are:

Extended reporting to include per application type number of corresponding hyperlinks, OLE links, link source and pivot tables. For example:

Total number of Excel document(s): 9 with size of 3855kb
24 hyperlinks found in Excel documents
6 OLE links found in Excel documents
29 link sources found in Excel documents
2 pivot tables found in Excel documents
Added parameter Wait X second(s) for threads to finish in Configuration - this parameter instructs ReplaceMagic to wait X seconds before it writes to Console summary about current processing. Without this parametar might happen that ReplaceMagic writes summary before processing is finished which will lead that some files are not included in summary.
Changed that during import search&replace and passwords strings if separator is not correct line will be skipped but all other lines will be imported. Before ReplaceMagic did not import anything.
Import Separator is used for Search&Replace and Password imports

In case that some documents cannot be opened ReplaceMagic was writting info about documents in console view or in log file. Now we extended result lists with additional tab "Additional Info" which will appear only if there are "bad documents". Of course, all information will be still written in console tab and logs like before:

In Scan Documents tab if you chose Export and then select "Single export file (all scan results split on different sheets)" ReplaceMagic will include also bad documents.
Extended changes in PDF documents to support LaunchAction parallel to changes of hyperlinks:

Launch action launches an application or opens or prints a document.

Added support for changes in Excel formulas

Minor bug fixing...

New in version 4.0.5

Exended Scan Documents result table to show document extension, file size in bytes or kbytes or mbytes or gbytes. File size can be controlled over Configuration.
Scan Documents result table extended also for information about user template in Word documents (Template Name or Template Path) and in Powerpoint (Document Property.Application Template)

Also added DocumentExtension information.

Enabled that in all result grids column position can be changed (simple drag-n-drop)
Over Configuration => Document Properties included option control what document properties will be shown in Scan documents result table and included in results export.

Search and replace extended to support changes in attached template in Word documents (only for attached templates) and also document property Application Template in case of Powerpoint documents.
Changed layout of Search&Replace form: